web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Suggested Answer

Restrictive User Visibility - Power BI Connected via Business Central

(0) ShareShare
ReportReport
Posted on by 5

Hi All,

 

I have asked this question on the PBI Forum, but perhaps it will be better to ask here. I have the case where the company has Business Central as their ERP system.

Currently, every user that connects to the Business Central tenant via Power BI is able to see, extract and transform ALL the tables + Columns in Business Central.

 

We require the need to have security measures in place whereby certain users that will be creating reports in Power BI will have separate restrictions on the data they can extract, based on their role. As it stands now, everyone in the organisation that has a Power BI Pro licence is able to see any data currently existing in Business central.

 

I am struggling to find a clear document outlining the options here.

 

1) Is there a way to restrict the sensitive tables + columns per user? Is this done in Power BI or in Business Central?

 

2) If the above is not possible, what are the alternatives to allow certain users in the company the ability to create reports from Business central without the possibility of leaking sensitive information to users that will not be required to create reports but, will have Power BI licences and Restricted access to Business Central?

 

Please let me know if anything is unclear, and thank you in advance for any experiences or help on the matter.

 

Kind Regards,

Max

I have the same question (0)
  • Suggested answer
    Stefano Demiliani Profile Picture
    37,166 Most Valuable Professional on at

    Roles defined in your Business Central user (ap AD app if you're using OAth2) determines what entities you can see. Than I think you need to set permissions on meaures on your Power BI report.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 2,990

#2
Jainam M. Kothari Profile Picture

Jainam M. Kothari 1,576 Super User 2025 Season 2

#3
YUN ZHU Profile Picture

YUN ZHU 1,028 Super User 2025 Season 2

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans