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Microsoft Dynamics CRM (Archived)

Workflow: create case from recurring appointment

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Posted on by 55

Hi,

I'm a newby so please be gentle on me... :-)

I had a workflow which used to work before UR12 and is now not working.

Scenario: in our "on premise" CRM 2011 I have a number of recurring appointments in the calendar. Some have an end date, some don't.

I need a workflow which will create a case X days prior to each occurance of the appointment. eg: the appointment is every Friday and I want a case to be created the Monday before.

Before UR12 my workflow was triggered when the appointment was created. The workflow looked for the word "weekly", then waited until 5 days before the appoinhtment, then created the case.

Since UR12, when I create a new recurring appointment, all cases are created immediately (i.e. the "wait until x days before appointment" condition is ignored).

This of course is an issue with recurring appointments which have no end date, because hundreds of cases are created immediately.

Can someone please suggest how to create an effective workflow for this?

And if you can please provide steps as I am new to workflows and still struggle with them...

Thanks.

Y.

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  • Suggested answer
    Gus Gonzalez Profile Picture
    27,113 on at
    RE: Workflow: create case from recurring appointment

    Y,

    I wrote an article that will be published (hopefully) next week with a solution that might work for you.

    For now, I can give you the link to the video that will be included in the article and hopefully you can understand what I did before having access to the full article:

    http://youtu.be/EMDOb2Bl8JU

    Good Luck!

  • Sebas Iturrioz Profile Picture
    on at
    RE: Workflow: create case from recurring appointment

    Hi Yud,

    Have you found any solution to your issue? I am trying to trigger a workflow every time a Recurring Appointment reaches to the StartingDate but the Workflow I have created triggers only once with the main Appointment, not with the series.

    Sebastian.

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