Document management software can increase your bottom line | PaperSave

As technology develops and cause for environmental concern is at an all-time high, businesses small and large are going paperless to compete not only within their industry, but to match the fast-paced document management system of 2014.

There seems to be no limit to the advantages of a paperless workplace, as demonstrated in every role from teaching to practicing law to piloting a plane. As technology develops and cause for environmental concern is at an all-time high, businesses small and large are going paperless to not only compete within their industry, but to match the fast-paced electronic workflow of 2014. If you’re not already convinced that implementing document management software can revolutionize your day-to-day operations, here are the cold, hard facts.

Paperless saves your bottom line
Making the conscious choice to convert your office to paperless by using electronic document imaging can save a company time, space, and money in ample amounts. According to industry blog Paperitis,  the average office worker copies or prints about 10,000 sheets of paper a year, adding up to one entire tree lost per year per employee. Not only does this create a positive environmental impact, but a business’ bottom line is helped. While paper constantly needs to be replenished, well-maintained document management software reduces costs significantly.

And that’s just the tip of the branch – going paperless can, in the long term, even affect the size of your office. While rooms for paper and office supply storage as well as places for printers and copiers used to be standard in any given office environment, going paperless can reduce the amount of space a small business needs to stay up and running. The square footage for paper items can be eliminated and replaced with room for employees.

What’s more, a paperless office is an excellent source of positive public relations, and can help in getting your company’s name out there as one that thinks progressively. Not only will the electronic workflow of the workplace begin to soar, but a number of small businesses have gotten good press by making the switch. Pittsfield City Council in Massachusetts has been just one of many that have recently managed to promote their departments using their new paperless initiatives, and the council was reported on in the Berkshire Eagle.

Productivity soars without the dreaded file cabinet
Once a small business has adjusted to a paperless office, tasks that used to take up a significant amount of time are gone from daily life. The two dreaded figures in any office – the constantly overheating copy machine and the always overstuffed, disorganized file cabinet – can retire for good once the information is stored using paperless document management.  Instead of the endless paper shuffle, employees can easily search a company’s digital document database for information.

File-sharing can completely change the way meetings and collaborative projects work, and increased access will help employees to operate and communicate remotely, offering more flexibility. Above all, adopting a paperless system in the office makes it far easier to integrate with existing systems, whether it be a Web-based phone system or common applications like Microsoft Dynamics or Blackbaud, for e.g. PaperSave, that offers one click access to documents related to the records within Microsoft Dynamics solutions like GP, AX, SL, & CRM.

There you have it – paperless document management system can serve as the first step of many in bringing a small business into the future, and maximize productivity and profit like never before.

About PaperSave

PaperSave is the first and only document management, electronic workflow and invoice automation solution, Certified for Dynamics GP 2013. PaperSave's unique integration provides one click access to documents related to the records within Microsoft Dynamics solutions like AX, GP, SL, & CRM. PaperSave combines document capture and transaction processing to eliminate multiple steps from your process saving time and money!

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