gptip42day - Vendor Items

Frank Hamelly | MVP...

46,532 Super User 2025 Season 1

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If your vendors require their item numbers on purchase orders, GP provides a facility to make it easy to cross reference and enter the vendor item number instead of your item number. As you're probably aware, GP forces you to assign a vendor item number to your item the first time you enter the item on a PO. Many companies just enter their item number as the vendor item. However, if your company enters and uses the actual vendor item, here's how to speed data entry during PO creation.

With the PO Entry window open, in GP9, go Extras>Options>Display Vendor Item. In GP10, go Options>Display Vendor Item directly in the PO Entry window.

* click image to enlarge

Making this selection changes the 'Item' heading in the entry window to 'Vendor Item'. You then enter the vendor item number, which will be reflected in the printed PO you send the vendor.

When you perform the receiving transaction(s) against the PO, GP converts the vendor item to your item number, based on the vendor item to item relationship established in the Item Vendors Maintenance window and increases the on hand inventory of your item.

This was originally posted here.