Purchase Order Process using Vendor Collaboration portal in Microsoft Dynamics 365 finance and operations: Part-2

After enabling vendor for Collaboration portal now let’s see what the activities are which can be performed using this portal from vendor side.

Part:1

1. Purchase order confirmation – Monitor and respond to purchase orders (POs).
2. Vendor bidding – View requests for quotation (RFQs) and respond to them by entering bids.
3. Vendor information – View and update vendor master data.
4. Invoicing – Work with invoices

Now in this blog we will talk about Purchase order related activities.

Overall Purchase Order Process:

Now before starting this process there is one more setup which can be done on F&O side,

Defining the information that is shown to vendors when they respond to POs

Navigate to, Procurement and Sourcing > Setup > Vendor Collaboration

Let’s understand different statuses:

1. Draft (If change management is enabled)
2. In-Review (When it is pending for internal approval)
3. Approved (Once it is approved)
4. In-External Review (When it is sent to vendor for acceptance)
5. Confirm (This can be automatically done or manually once vendor accepts the PO)

Now let’s see how this process works:

Step-1: Create Purchase order in F&O

Step-2: Send for Confirmation in F&O

Step-3: View Purchase Order Waiting for review in Vendor collaboration and take action

Step-4: View Accepted Order and Confirm in F&O

Navigate to Purchase order preparation workspace.

Note: This can be auto confirmed if vendor is enabled for Auto confirm.

Step-5: View Confirmed Order in vendor Collaboration

Now after this we can proceed for product receipts and other activities.

That’s it for this blog, I will be coming with next blog with another activity.

Thank You !!! Keep Reading and sharing !!