Microsoft Dynamics GP 2015 R2 - Analytical Accounting Views in SmartList

With the release of Dynamics GP 2015 R2 comes another requested new feature to SmartLists for Analytical Accounting.  Many users have asked for the AA Open Transactions and AA History Transactions SmartLists to be edited to show all of the dimensions and codes under the associated distribution, rather than show the distribution multiple times to display all of the dimensions and codes.  This change has been made in GP 2015 R2!

Two new database views have been created in the GP company database in SQL for this particular change, the AAOpenTransactions view and the AAHistoryTransactions view.  As you might guess, they pull the Analytical Accounting Open Year transactions and Analytical Accounting Historical Year transactions respectively. 

Existing Analytical Accounting Open Year Transaction SmartLists have been altered to use the new AAOpenTransactions view and existing Analytical Accounting Historical Year Transaction SmartLists have been altered to use the AAHistoryTransactions view after applying GP 2015 R2.

The columns below will be displayed by default in the listed order.  Other columns will be available to be added from the Change Column Display, as usual.

• Year
• Journal Entry
• GL Posting Date
• Transaction Source
• Account Number
• <Column for each Transaction Dimension record>
• Debit Amount
• Credit Amount

The new SmartList will look like the following screenshot.

This compares to the SmartList from GP 2013 that looks like the following screenshot.

The biggest change between these versions is that the GP 2015 R2 SmartList shows both distributions, one with two Transaction Dimensions linked to the 000-1100-00 Account, each with their own column, displaying the associated Transaction Dimension Codes. 

In GP 2013, by default, there was only one column for the Transaction Dimension Code, and the distribution would then display multiple lines if there were multiple dimensions with codes assigned to it. 

Also, in GP 2015 R2, the full transaction will display, even if the account is not linked to Analytical Accounting, as you can see in the first screenshot for Account 000-1200-00.  This allows the SmartLists to accurately show what Dimensions and Codes are assigned to each distribution, and also show other distributions on the same transaction that do not have any Dimensions or Codes assigned to it.

The new views that these SmartLists are now based on have also been created as new data connections for GP Excel Reports in the Data Connections\<Company ID>\Analytical Accounting folder for each company.

• <Company ID> AA Open Transactions Default.xlsx
• <Company ID> AA History Transactions Default.xlsx

Excel Reports will pull data from the new AA database views and will use the same default columns that are available in the new AA Transaction SmartLists.

Give it a try and as always, Happy Reporting!

Click HERE for more detailed information around New Applications Features in Microsoft Dynamics GP 2015 R2 and a VIDEO!

Click HERE to view the GP 2015 R2 New Features blog schedule!! Lots of COOL new features to see!!

As always, keep up to date on what you need to know with our Microsoft Dynamics GP Blogs!