How to Process a Manual Check in Payroll!!!!

Hi Everyone,

In Support, we get a lot of questions regarding Manual Checks.

As such, I'd like to provide you with detailed information regarding exactly what you should know about Manual Checks, steps you can take to enter/adjust various amounts, and explanations that detail how each adjustment will effect Payroll.

First, let's cover the basics.

Manual Checks - What You Should Know:

Manual Checks are exactly that: manual. Microsoft Dynamics GP will not make any automatic calculations for you.

Before you enter/post a Manual Check you’ll want to ensure you chose the appropriate ‘Check Type’ in the Payroll Manual Check Adjustment Entry Window (Transactions >> Payroll >> Manual Check).

Here’s what you need to know about each Check Type:

Manual Check – Will update Payroll, Bank Rec, and General Ledger. Use this if you are:

• Recording a manually written paycheck
• Making a negative adjustment
  • Note: Negative Manual Checks cannot be saved to a batch
• Do not enter positive and negative amounts at the same time:
  
  • Post only positive amounts
  • Or post only negative amounts
• Most Commonly Used

Adjustment – Will update Payroll and General Ledger. User this if you are:

• Entering an adjustment.
• Post each transaction type individually.
• Adjustments can be posted only if the gross and net wage amounts are zero.
  • Note: There will be no check number associated with an adjustment.
• If GL is not being updated as expected: Ensure you're set up to 'Post To' GL and not 'Through' (Microsoft Dynamics GP >> Tools >> Setup >> Posting >> Posting >> Series = Payroll >> Origin = Manual Checks).

Beginning Balances – Will NOT update Bank Rec or General Ledger. Use this if you are:

• Entering beginning balances.
  • Note: There will be no check number associated with a beginning balance.
  • Don’t want to update Bank Rec or GL

Now on to the FUN stuff: The Detail!

More Detail can be found in the Payroll Manual Part 3 - Manual checks what you should know.

I hope you find this helpful!

Enjoy!

Andrea