New Functionality In Microsoft Dynamics 365 Business Central 2023 Wave 1: Manage User Permissions Using Security Groups

This post is part of the New Functionality In Microsoft Dynamics 365 Business Central 2023 Wave 1 series in which I am taking a look at the new functionality introduced in Microsoft Dynamics 365 Business Central 2023 Wave 1.

The sixth of the new functionality in the Governance and administration section is Manage user permissions using security groups.

As businesses grow and change, managing permissions can become increasingly complex. Security groups can simplify the process by allowing administrators to group users by department, job function, or other criteria, and assign permissions to the group as a whole. Using security groups to manage permissions can save time and reduce the risk of human error. Security groups allow for easier management of access control, ensuring that users only have access to the resources they need. This can also streamline the process of onboarding new employees or contractors, as they can be quickly added to the appropriate security groups.

Enabled for: Users, automatically
Public Preview: Mar 2023
General Availability: Apr 2023

Feature Details

You can now use Azure Active Directory security groups to manage the permissions users have to access various parts of Business Central.

A prerequisite for using security groups in Business Central is that you must create Azure Active Directory security groups and add members to them either in the Microsoft 365 admin center or in the Azure Active Directory portal.

After you create Azure Active Directory security groups, you can link them to security groups in Business Central on the Security Groups page.

Create the link by entering a Code and Name that match the Azure Active Directory security group. The Members FactBox shows the members of the Azure Active Directory security group.

Assign permissions to security groups by choosing the Permissions action in Security Groups page.

Manage permission sets for security groups by choosing Related, Permissions Set by Security Group on the Security Groups page.

Copy security group permissions to a new security group by choosing the Copy Security Group action. Alternatively, you can share security group settings by choosing the Export Security Groups action to export them to an XML file, and then the Import Security Groups to import the XML file.

My Opinion

For customers who have IT involved in the maintenance of Dynamics BC this looks like it could be a good addition. The linking of AD security groups with those in Dynamics BC removes a step which would otherwise be needed.

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