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ReportHi Dynamics GP Payroll fans,
How is it possible we are preparing for Year-End 2024 already?! It is crazy how fast the year went by, but here we are.
The only item that changed around Payroll would be the 1095-C ACA forms, instructional page only. If you print the forms from Dynamics GP, it is recommended to install the update.
You can install the 2026 Payroll tax update without installing the year end update.
Please review the following information to ensure that your Payroll Year-End goes smoothly.
MICROSOFT DYNAMICS GP YEAR-END UPDATE:
The Year-End updates is typically scheduled to be released mid - November each year. It is released in November to ensure you have plenty of time to install prior to year-end.
Question: Can the 2024 Year-End Update be installed even though 2024 payrolls are not completely processed?
Answer: YES, in fact we strongly encourage you to install it as soon as possible after it has been released.
This update is all inclusive of prior updates Microsoft Dynamics GP. This means it will include 18.4, 18.5, 18.6 and 18.7.
U.S. PAYROLL TAX TABLE UPDATES:
The U.S. Payroll tax table update is typically scheduled to be released mid December each year. Important Note: Do not install this tax table update until ALL pay runs for the 2024 year are completed.
Visit this link for all information pertaining U.S. Payroll Tax table updates U.S. Payroll Tax Update for Microsoft Dynamics GP
- 2024 Round 6 Released on July 24, 2024.
- 2025 Round 1 Tax table will be released around Mid-December.
- 2025 Round 2 will be available mid-January 2025.
These are some common errors or issues when downloading U.S. Payroll Tax updates, visit this link which covers many common issues and gives the resolutions: Tips to install the U.S. Payroll Tax Update
U.S. PAYROLL YEAR END CLOSE PROCEDURES:
Always make a current restorable back up of the Live company database before proceeding with the year-end close steps so you can restore from backup should the need arise.
Please review Year-End closing procedures prior to processing your year-end so you are well prepared Year-end closing procedures for Microsoft Dynamics GP Payroll
A suggestion would be to restore your live company into your test company, follow the steps in the link to close U.S. Payroll in the test company so you can see if the close goes smoothly. If there are any issues, you will see them first in the test company and can resolve them there, then resolve them in the live company prior to closing in the live company. Set up a test company that has a copy of live company data for Microsoft Dynamics GP using Microsoft SQL Server
COMMON QUESTIONS we receive in support:
Q1: When should the Year-End Close steps be done?
A1: The Payroll Year End Close process/steps to close the payroll module should be done after all pay runs have been completed in the current year.
Q2: Are there any changes I should know about related to the Year End Update for Payroll?
A2: We are not aware of any new regulatory changes to W-2, W-3, W-4 form changes, or EFW2 electronic changes.
Q3: What does the Year-End Close process do?
A3: The Year-End process/steps will create the Year End Wage file with annual wage information used to generate W2s, W3s, and EFW2's (aka Magnetic Media), 1095-Cs, and 1094-Cs (ACA) for the year being closed.
Q4: If I execute the Year-End Wage file in GP, can I re-run it again without corrupting or damaging the Year-End Wage file?
A4: Remove the recently closed Year-end wage file. HR & Payroll > Routines > Payroll > Year-End Closing > select the year (2024) > click Process > message: “Year End Wage records already exist for the selected reporting year. Do you want to delete them?” > click “Delete” > message: “Records for the selected reporting year have been deleted. Do you want to recreate records for same reporting year” > click ‘Cancel’. Now you can make any changes you need to for the year.
NOTE: By doing this, you will lose any edits made to the employee records or W2’s after the file was created. You will need to re-do any changes made after your created that Year-End Wage file.
Q5: What steps should I take to close the year?
A5: Refer to this link Year-end closing procedures for Microsoft Dynamics GP Payroll
Please use these resource links we have gathered for you:
- Partners and Customers can download the product on Product Download page.
- You can also update your existing Dynamics GP install from the Service Pack page.
- Year-end closing procedures for the Payroll module in Microsoft Dynamics GP are found in Year-end closing procedures - Dynamics GP | Microsoft Learn.
- Where the W-2 information comes from in Dynamics GP W-2 Wage and tax statement data source guide - Dynamics GP | Microsoft Learn
- W2 and W3 forms
- Hard copy W2 forms for printing from Dynamics GP contact Microsoft Business Checks at Microsoft Business Checks - Contact Us or call 1-800-432-1281.
- EFW2 Instructions:
Specifications for Filing Forms W-2 and W-2c (ssa.gov)
Employer W-2 Filing Instructions & Information (ssa.gov)
- General Instructions for Forms W-2 and W-3
2024 General Instructions for Forms W-2 and W-3 (irs.gov)
General Instructions for Forms W-2 and W-3 (2023) | Internal Revenue Service (irs.gov)
- Accuwage Online Information AccuWage Online Information (ssa.gov)
Enables you to check EFW2 and EFW2C for correctness before submitting them to the SSA.
- General Dynamics GP Payroll Information Dynamics GP U.S. Payroll - Dynamics GP | Microsoft Learn
- Affordable Care Act (ACA) Affordable Care Act | Internal Revenue Service (irs.gov)
- Find IRS forms Forms & Instructions | Internal Revenue Service (irs.gov)
I hope this is helpful and that you have a successful Year-End!! If you have any feedback or suggestions, please let us know.
Be sure to refer to the 2024 Year-End Blog Schedule to review current and upcoming blog posts and other helpful resource links related to Year-End Closing for Dynamics GP.
Wishing you a successful and seamless U.S. Payroll Year-End!
Terry Heley
Microsoft
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