Dynamics NAV | Fixed Assets Maintenance

An important part of the Fixed Assets Management is represented with the ability to keep track of maintenance costs encountered throughout the asset life cycle, which aims to preserve the value of the asset. It is essentials to shed a light on the fact that maintenance expenses do not increase the value of the assets, which is different from capital improvements/ additions, which adds up to the original asset cost value.

Keeping track of maintenance expenses associated with the fixed assets is illustrated below through several primary phases, which are:

1. Creating the fixed asset
2. Keeping track of maintenance registration
3. Invoicing maintenance costs / Purchase Invoice (which is integrated with the fixed asset module)

Keeping track of Maintenance

As shown below, the fixed asset card includes several fast tabs, which are: asset general, asset lines, posting details and mainteance.

Fixed Asset Card

Initially, in order to keep track of all the maintenance services performed on a specific asset, along with other important details such as; service date, service agent, service vendor number …etc. These details can be recorded under the “Maintenance Registration”.

You can later on print a report addressing the next service visit for every single fixed asset in the company, this can be printed from : Departments > Financial > Fixed Assets > Reports > Maintenance Next Visits

Maintenance Next Visit Report

Eventually, invoicing maintenance expenses can be applied from the purchase invoice form, by including a fixed asset maintenance line addressing the expense amount to be applied automatically to the maintenance ledger entry of a specific asset card.

Once posted, the maintenance expenses can be checked from the maintenance ledger entry window on the fixed asset card as shown below:

Maintenance Ledger Entry

Best Regards,
Mahmoud M. AlSaadi