Setups required to perform Automated Clearing House (ACH) payments to Vendor Bank Accounts in NAV

Introduction: Automated Clearing House (ACH) payments to vendors can be done through Microsoft Dynamics NAV. To do ACH payments, setup is required to be performed in basically four areas: Company information, Bank Account card, Vendor card and Vendor bank account.

Pre-requisite:

Microsoft Dynamics NAV 2017 (North America NA version)

Purpose:

In this blog, I will be covering the setups required to be performed in NAV to generate and transmit ACH payments.

Procedure:

Step 1:

Navigate to Company information card and enter Federal ID No. in company information.

Step 2:

Navigate to Bank Accounts and select the bank from which payment will be done to the vendor.

Step 3:

Enter following fields in the bank account card

1. Bank Branch Number
2. Bank Account Number
3. Last Remittance Advice No.
4. Export format: Select from given three options i.e. US, CA (Canada), MX (Mexico)
5. E-pay Export File Path: Enter the path where you want the export file to be saved which will be transmitted to the bank. End the file path name with ‘\’
6. Last E-Pay Export File Name: Enter a name of the file with numeric value as the last digit to the right and the extension. The first file name which will be saved will be incremented by 1.
7. E-Pay Trans. Program Path: Enter the path of the transmit folder. When user selects transmit in payment journal, NAV moves the file formed in Export folder to Transmit folder.
8. Transit No.: Enter the Transit number of the bank which is the bank’s routing number.

Step 4:

Navigate to the Vendor card and perform the following steps.

I have created a new payment method code i.e ‘ACH’ so that it is easy to differentiate vendors that use ACH as their method of payment from vendors that accept checks.

Select ‘ACH’ as the payment method code.

Navigate the Vendor’s bank account.

Enter following fields in vendor’s bank account.

1. Vendor’s bank branch no.
2. Vendor’s bank account no.
3. Vendor’s bank transit no.

Select the ‘Use for Electronic Payments’ checkbox to enable ACH payments for this vendor.

After filling in these fields, select the preferred bank account code in the vendor card.

The above mentioned steps are the setups required to perform ACH payments in NAV. I will be covering the process to export and transmit the file in my next blog.

Thanks for reading my blog!