Business Central Approval Out of Office Check

This is a FAQ when the topic of approvals comes up with prospects or customers. Solving this conundrum requires you to determine where you will get a substitute or replacement approver from. In my case I have used the approval user setup in BC. To achieve this a custom api page needs to be generated. If you can’t do that then check out appsource for apps which help. At the time of writing the simple object designer is a good one. The process for building the flow can be seen in the image gallery below. The first two steps are just the regular BC workflow approval trigger and get record action. I have only done one out of office mailbox check but you can add more with the format I utilise. If you need an overview on the basics of using Power Automate for approvals check out this post: https://joshanglesea.wordpress.com/2022/04/29/business-central-customer-approval/

There are a few expressions that get used and I’ve added notes on all of the images of what expression is being used at that point:

I’ve exported the flow and you can grab it for import instead of building from scratch. The JSON format is available too if you use Azure logic apps instead of Power Automate: https://github.com/JAng13sea/Blogs/tree/master/Out%20of%20Office%20Approver%20Check