Anonymous Questionnaire (Part 3 of a series)

Anonymous questionnaires can be used to collect information from people who are not users in your system.  For example, you may want to use questionnaire to gather information from applicants about their recruiting experience.  It can also be used to allow employees to answer questionnaires anonymously.  This blog post will walk you through setting up an anonymous questionnaire.

1. Optional.  To allow people who are not users in your system access to the questionnaire, enable the public Enterprise Portal website for Anonymous access: System administration > Setup > Enterprise Portal > Web sites.  Mark the Anonymous access checkbox.  

2. Enable Questionnaire to accept anonymous results by going to Home > Setup > Questionnaires > Questionnaire parameters and marking the "Allow anonymous results" checkbox.  

3. Create the questionnaire (see blog post Questionnaire 101 for details on how to create a questionnaire).

4. Employees may be allowed to answer a questionnaire anonymously through the private Enterprise portal site.  Simply create a Planned answer session marking the Anonymous checkbox.  (Home > Common > Questionnaires > Planned answer session)

5. Optional. In some scenarios, you may want to distribute the questionnaire only to people who are external to your system.  You can do this through a Questionnaire schedule. 

1. Go to Home > Common > Questionnaires > Questionnaire schedules. 
2. Create a new Questionnaire schedule being sure to select the Anonymous checkbox.
3. Under Setup, mark the "Use public site only?" checkbox
4. Select the External URL (from step 1) using the URL lookup
5. Fill in the E-mail for public site section to have an email with the link automatically sent to the recipient
6. Create Planned answer sessions manually or use Setup details to generate Planned answer sessions
7. Change the status of the schedule by clicking Functions > Start
8. Send the emails inviting people to respond to you questionnaire by clicking Functions > Send e-mail

6. Once the respondent has completed the questionnaire, results can be viewed by going to Home > Inquiries > Questionnaires > Answers > Answers.

7. Anonymous questionnaire results can also be viewed in Questionnaire statistics by marking the Include Anonymous checkbox.

Still want more information on questionnaire?

Check out our related blog posts, the Questionnaire documentation on TechNet here: http://technet.microsoft.com/en-us/library/aa569899.aspx  or leave us a comment to let us know what you would like to see covered in this blog.