Excel Snippets: Offset Formula to Calculate Range on Number

This is based on an example a colleague discussed with me for dynamically calculating the sum of a range of columns based on the user specificed number of months.

The data for the months of the year was going across the worksheet with a total at the end, but he only wanted to total up the rows up to the required month. The example below shows the required output, with the user specifying month 7 (July) in cell B1 and the required total value in cell O3 which is the sum of C3:N3:

If we’d wanted the whole row, this would have been quite easy to do using the SUM formula:

=SUM(C3:N3)

The problem is though, that the second cell in the range needed to be variable. Fortunately, Excel has another function which we can use; that function is OFFSET:

=OFFSET(cell reference, rows, columns))

In our example, we needed to set the cell reference parameter to B3, the rows to 0 and the columns to B1:

=OFFSET(B3,0,B1))

This OFFSET will, when combined with the SUM formula, give us the result we need of summing from B3 through the columns to I3 when month 7 (July) is speficied by the user in cell B1:

=SUM(C3:OFFSET(B3,0,B1))

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