Microsoft Dynamics GP Year-End Update 2022: U.S. Payroll

Hi Dynamics GP Users, 

How is it possible we are preparing for Year-End 2022 already?! It is crazy how fast the year went by, but here we are. Please review the following information to ensure that your Payroll Year-End goes smoothly:

MICROSOFT DYNAMICS GP YEAR-END UPDATE:

The Year-End updates is typically scheduled to be released mid - November each year. It is released in November to ensure you have plenty of time to install prior to year-end.

Question: Can the 2022 Year-End Update be installed even though 2022 payrolls are not completely processed?

Answer: YES, in fact we strongly encourage you to install it as soon as possible after it has been released. 

This update is all inclusive of prior updates Microsoft Dynamics GP.  This means it will include 18.2, 18.3, 18.4, and 18.5. 

 U.S. PAYROLL TAX TABLE UPDATES:

The U.S. Payroll tax table update is typically scheduled to be released mid to December each year. Important Note: Do not install this tax table update until ALL pay runs for the 2022 year are completed.

Visit this link for all information pertaining U.S. Payroll Tax table updates U.S. Payroll Tax Update for Microsoft Dynamics GP

1. 2022 Round 8 Released on October 10, 2022.
2. 2022 Year End Tax table update will be released around Mid-December.
3. 2023 Round 2 will be available mid-January 2023.

These are some common errors or issues when downloading U.S. Payroll Tax updates, visit this link which covers many common issues and gives the resolutions: Tips to install the U.S. Payroll Tax Update

U.S. PAYROLL YEAR END CLOSE PROCEDURES:

Always make a current restorable back up of the Live company database before proceeding with the year-end close steps so you can restore from backup should the need arise.

Please review Year-End closing procedures prior to processing your year-end so you are well prepared Year-end closing procedures for Microsoft Dynamics GP Payroll

A suggestion would be to restore your live company into your test company, follow the steps in the link to close U.S. Payroll in the test company so you can see if the close goes smoothly. If there are any issues, you will see them first in the test company and can resolve them there, then resolve them in the live company prior to closing in the live company. Set up a test company that has a copy of live company data for Microsoft Dynamics GP using Microsoft SQL Server

There have been no regulatory changes in U.S. Payroll in 2022, and there are no new features in Dynamics GP for U.S. Payroll in the Year-End Update 2022.

COMMON QUESTIONS we receive in support:

Q1: When should the Year-End Close steps be done? 

A1: The Payroll Year End Close process/steps to close the 2022 payroll module should be done after all pay runs have been completed in the current year.

Q2: Are there any changes I should know about related to the Year End Update for Payroll?

A2: We are not aware of any new regulatory changes to W-2, W-3, W-4 form changes, or EFW2 electronic changes.

Q3: Affordable Care Act (ACA) questions:

A3: Even though this link is from 2021, you can still use it for 2022.  The ACA form has not been released for changes for ACA 2022, but this link has a wealth of information, we receive a lot of questions on pertaining to ACA Microsoft Dynamics GP Affordable Care Act (ACA).

Q4: What does the Year End Close process do?

A4: The Year-End process/steps will create the Year End Wage file with annual wage information used to generate W2s, W3s, and EFW2's (aka Magnetic Media), 1095-Cs, and 1094-Cs for the year being closed.

Q5: If I execute the Year-End Wage file in GP, can I re-run it again without corrupting or damaging the Year-End Wage file?

A5: Remove the recently closed Year-end wage file. HR & Payroll > Routines > Payroll > Year-End Closing > select the year (2022) > click Process > message: “Year End Wage records already exist for the selected reporting year. Do you want to delete them?” > click “Delete” > message: “Records for the selected reporting year have been deleted. Do you want to recreate records for same reporting year” > click ‘Cancel’. Now you can make any changes you need to for the 2022 year.

NOTE: By doing this, you will lose any edits made to the employee records or W2’s after the file was created. You will need to re-do any changes made after your created that Year-End Wage file.

Q6: What steps should I take to close the year?

A6: Refer to this link Year-end closing procedures for Microsoft Dynamics GP Payroll

Please use these resource links we have gathered for you:

• Partners and Customers can download the product on Product Download page.
• You can also update your existing Dynamics GP install from the Service Pack page.
• October 2022 cool Features Microsoft Dynamics GP Feature Blog Series
• Year-end closing procedures for the Payroll module in Microsoft Dynamics GP are found in Year-end closing procedures - Dynamics GP | Microsoft Learn.

• 2022 Year-End Update US year-end update - Dynamics GP | Microsoft Learn <<Replace this link with the 2022 link (Yes, this can be loaded into GP anytime, even before the last payroll of 2022 is processed)
• Where the W-2 information comes from in Dynamics GP W-2 Wage and tax statement data source guide - Dynamics GP | Microsoft Learn
• W2 and W3 forms

2022 Form W-2 (irs.gov)

2022 Form W-3 (irs.gov)

• Hard copy W2 forms for printing from Dynamics GP contact Microsoft Business Checks at  MicrosoftBusinessChecks - Contact Us or call 1-800-432-1281.
• EFW2 Instructions:

Specifications for Filing Forms W-2 and W-2c (ssa.gov)

Employer W-2 Filing Instructions & Information (ssa.gov)

IRS begins 2022 tax season; urges extra caution for taxpayers to file accurate tax returns electronically to speed refunds, avoid delays | Internal Revenue Service

• General Instructions for Forms W-2 and W-3

2022 General Instructions for Forms W-2 and W-3 (irs.gov)

General Instructions for Forms W-2 and W-3 (2022) | Internal Revenue Service (irs.gov)

• Accuwage Online Information AccuWage Online Information (ssa.gov)

Enables you to check EFW2 and EFW2C for correctness before submitting them to the SSA.

• General Dynamics GP Payroll Information Dynamics GP U.S. Payroll - Dynamics GP | Microsoft Learn
• Affordable Care Act (ACA) Affordable Care Act | Internal Revenue Service (irs.gov)
• Find IRS forms Forms & Instructions | Internal Revenue Service (irs.gov)

I hope this is helpful and that you have a successful Year-End!!  If you have any feedback or suggestions, please let us know. 

Be sure to refer to the 2022 Year-End Blog Schedule to review current and upcoming blog posts and other helpful resource links related to Year-End Closing for Dynamics GP.

Wishing you a successful and seamless U.S. Payroll Year-End!

Margi Jandro

Microsoft Dynamics GP Support Engineer