Dynamics NAV 2018 – Employee Account Type

Microsoft Dynamics NAV has always had a Human Resources module which is quite simple and could barely cop up with the local requirements on an international level. We always consider a local HR and Payroll solutions for Dynamics NAV rather than using the standard module.

Although, in several implementations, it’s highly important to record ledger transactions on an employee, either as an advance payment, business advances, sales invoices …etc. In such cases, we suggest to configure a vendor or customer card or that purpose.

Now with the release of Dynamics NAV 2018, employee account type is introduced to fulfill this requirements, as you no longer need to use the vendor/ customer or even bank account as an alternative work around solution.

Employee Ledger Entries

Employee posting group should be configured initially in order to define the payable account on the GL level, on which general journals will be posted.

Employee Posting Group

Now when posting a payment journal, it is possible to specify the employee account type to whom the payment is issued as illustrated below:

Payment Journal – Employee

Here is the preview posting for the GL Journals:

GL Entries

Here is the employee ledger entries:

Employee Ledger Entries

Technical Additions

The following tables have been added to Dynamics NAV 2018 as related to the employees account type enhancement:

• 5221 Employee Posting Group
• 5222 Employee Ledger Entry
• 5223 Detailed Employee Ledger Entry
• 5224 Payable Employee Ledger Entry
• 5225 Employee Payment Buffer

Best Regards,
Mahmoud M. AlSaadi