From The Community #6 – Non Inventory Items and GL

A question in the Dynamics GP forums was posted on the following issue:

“Hi,

Would like to know how to setup non-inventory items in Great plains also for non-inventory items from where do the  GL codes default for  distributing of Inventory batch and GL Batch in SOP module.

Regards

Vincent”

https://community.dynamics.com/forums/t/34697.aspx

The nature of a non inventory item is that it is not setup in GP.  The GL accounts have to be coded by hand every time a NI item is entered.  If there are no COGS associated with the item then you can you Misc Charges.  If you need to have a COGS associated and want to default GL account number to NI items then you will have to have a customization made (which is what we have).  We have a couple of prefix identifiers that when placed in front of a NI item number, it will pull certain GL codes for Sales, COGS, Inventory, etc.

Example:

We have an item setup “DPM-Accounts” with GL codes setup.  Whenever we enter a NI item with DPM- in front of it, the accounts from the item “DPM-Accounts” are pulled into the NI item, thus not requiring us to hand code ever “one off” item we enter.

We actually use Salespad to do the DPM-Accounts functionality.  It was a requirement for our setup and the folks at Salespad came up with this way to do it.  It is now included in their core functionality.