How to Archive Sales and Purchase Orders in Business Central

Did you know you can archive sales and purchase orders in Dynamics 365 Business Central to keep a historical record of changes? Archiving is a great way to track document revisions without cluttering your active order list.

Here's how it works 

🧾 What Is Archiving?

Archiving in Business Central creates a snapshot copy of a sales or purchase order at a given point in time — usually before posting. You can later compare versions, restore data, or simply review what was changed.

🔧 How to Enable Archiving

1. Go to Sales & Receivables Setup or Purchases & Payables Setup (depending on order type).

2. Enable the following toggles:

📥 How to Manually Archive an Order

If you don’t want to archive automatically:

1. Open a Sales Order or Purchase Order

2. Click Home → Archive Document

3. A new archived version will be created

🔍 View Archived Versions

To view past versions of an order:

1. Open the order

2. 

You’ll see a list of archived versions

🧠 Pro Tip

Archived orders do not affect financials — they’re just historical records. You can safely archive as many versions as needed without impacting your books.