Description of Invoice

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When I enter a new Vendor invoice, the standard description in the overview of Vendor Ledger Entries is the invoice number.

When booking a new vendor invoice, How do I make sure that the description in the description column is what the invoice is about? So not the default invoice number:

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Dynamics 365 Business Central

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Jainam M. Kothari 15,641 Super User 2025 Season 2 on at

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Hello,

In Business Central, the Description field in the Vendor Ledger Entries table is used to provide additional details about each transaction. This field can hold up to 100 characters of text and is typically used to describe the nature of the transaction, such as the type of purchase or any relevant notes.

This helps in better understanding and tracking vendor transactions for reconciliation and auditing purposes.

https://learn.microsoft.com/en-us/dynamics365/business-central/application/base-application/table/microsoft.purchases.payables.vendor-ledger-entry

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Matteo Fiocco 260 on at

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You can manually edit the Description field when posting the vendor invoice, or you need a small AL customization to copy the line description into the Vendor Ledger Entry. By default, BC uses the invoice number.

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KP - Solution Archi... 658 on at

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Hi @Finance @ TechStyle

You can use below 2 events below for a custom description

Let me know if this helped

Thanks,

KP

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KM-25061125-0 11 on at

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Did you try the posting description in the header, 1 header contains more lines, but only 1 vendor ledger entry, so which line should it use, when you create an al extension for this.

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Valentin Castravet 31,586 Super User 2025 Season 2 on at

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You can add the "Posting Description" field to the purchase order or unposted invoice header, the system will automatically populate this field, but you can change it to anything you'd like. The value of this field gets transferred over as the description field in the vendor ledger entries.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Khushbu Rajvi. 21,048 Super User 2025 Season 2 on at

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Adding details: https://learn.microsoft.com/en-us/dynamics365/business-central/application/base-application/table/microsoft.purchases.payables.vendor-ledger-entry

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