External Document No

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Posted on by WJ-29052352-0

Thank you for your answers to my previous question. I now have the external Document number appearing in my Vendor Ledger Entry as

When I Create Payment the external document number does not appear in the External Document No column

Is there a reason for this?

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Dynamics 365 Business Central

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Sohail Ahmed 11,150 Super User 2025 Season 2 on at

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The External Document No. typically flows from the Purchase Invoice to the Vendor Ledger Entry, but when you Create Payment, that field does not automatically carry over by default.

This behavior is by design in standard Business Central. The payment entries (like payment journal lines) do not inherit the external document number from the related invoice unless customizations or specific automation logic is applied.

If having the External Document No. on the payment is important for your process or reporting, you might consider:

Customizing the system to carry over the field during payment posting.

Using the Applies-to Doc. No. or adding the External Doc No. manually in the journal line if needed.

For automation, it's recommended to contact your Microsoft Partner to implement the logic based on your requirements.

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Jainam M. Kothari 15,639 Super User 2025 Season 2 on at

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Hello,

Payment Entry is the Seperate Entry then Invoice Entry, So you need to Enter the External Document Number in the same.

If you apply from Invoice Entry then External Docs No of Invoice Entry will not be automatically flow in it.

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Ben Baxter 6,620 Super User 2025 Season 2 on at

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The External Document No. does not default in based on the applied Invoice. This is why I like the Summarize per Vendor option, because I'm going to look at the Apply Entries screen anyway if I need to see the specific Vendor's Invoice Number.

Best Regards,

Ben Baxter

Accent Software, Inc

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RockwithNav 8,646 Super User 2025 Season 2 on at

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The "External Document No." column in the Payment Journal is not populated by default from the vendor’s invoice number unless you manually enter it or customize the process. This is per design but if you wish user to enter then you can enable the flag to make it mandate.

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Andrés Arias 4,190 Super User 2025 Season 2 on at

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Hello,

The standard functionality does not populate the field automatically.

A little development has to be done to complete the field. This would only work when paying a single document.

I hope I can help.

Best regards,

Andres

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YUN ZHU 95,763 Super User 2025 Season 2 on at

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This requires simple customization and it is recommended to contact your partner to discuss specific needs.

Thanks.

ZHU

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