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Permissions to Post PO but not allow to create PO

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Posted on by Marcella Affonso

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A user has permission to create Purchase Orders (PO) because they need to post POs, create Purchase Invoices (PI), and create Purchase Credit Memos (PCM), which all share the same table number.

Is there a way to prevent the user from creating POs while still allowing them to post POs and create PIs and PCMs?

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Dynamics 365 Business Central

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YUN ZHU 96,041 Super User 2025 Season 2 on at

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You should be able to do this by excluding the permissions for the Purchase Order page.

Hope this helps.

Thanks.

ZHU

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Andrés Arias 4,194 Super User 2025 Season 2 on at

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Hello,

You could use a security filter in the permission set for Document Type. In this case, the user will still have the permission again but it will give error.

If you are looking to hide or restrict that option, I would recommend doing some development.

I hope I can help.

Regards,

Andres

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Mansi Soni 8,933 Super User 2025 Season 2 on at

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Hello,

As per my understanding, you can implement a customization or event subscriber that blocks PO creation for specific users based on roles or user IDs while still allowing posting and access to PIs and PCMs.

Hope this answer will help you!

Regards,
Mansi Soni

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Yi Yong 2,602 Super User 2025 Season 2 on at

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Hello,

You can fulfil this requirement from standard Permission Set.

Basically, you will need to create 3 permissions.

Permission 1 and Permission 2 must be restricted to only Table 38 with Security Filter on Document Type.

You can also group these two together to easily manage them.

I have write about permission hierarchy here:
https://yiyongonbc.com/2025/02/07/dynamics-365-business-central-understanding-permission-sets-hierarchy/

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Jainam M. Kothari 15,641 Super User 2025 Season 2 on at

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Hello,

You can create Custom Permission Set in which the Table Data for Purchase Header and Purchase Line is allowed but Restrict access to the "Purchase Order" page (e.g., Page 50) while still allowing access to the Purchase Invoice and Purchase Credit Memo pages.

I hope your issue will be resolved.

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Gerardo Rentería Ga... 25,398 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Hide Confidential Records with Security in Business Central - Sharing The Righter Way - Cynthiapriebe.com

Dynamics 365 Business Central: Using Security Filters to Limit Data – DvlprLife.com

Business Central - Security Filters — matalino

Best Regards
Gerardo

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