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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Request to know how to...
Small and medium business | Business Central, N...
Suggested Answer

Request to know how to prevent reports from being taken away in BC Saas

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Posted on by joshtechsolutions 5,085
Hi Community,
 
Recently, I have been noticing that the reports which my users enjoy using in BC has been slowly phasing out.
 
My solution providers have no ideas why they are being phasing out either.
 
So I have someone here will know.
 
Also, may I know if there are anyway to stop those obsolete report from taken off? To be sure, the excel versions are not really user friendly and tends to wait quite long to load.
 
 
Thank you!
Categories:
Dynamics 365 Business Central
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  • Assisted by AI
    Saif Ali Sabri Profile Picture
    Saif Ali Sabri 2,801 Moderator on at
    Obsolete reports are removed by design in SaaS environments to maintain system integrity and performance. The best long-term approach is to recreate or extend those reports under your own namespace.
    In Dynamics 365 Business Central SaaS, reports marked as Obsolete are automatically deprecated by Microsoft as part of the platform’s lifecycle management. This process ensures that outdated report objects are replaced by newer, standardized versions or modern alternatives (such as Excel layouts or Power BI integrations). Unfortunately, there is no supported way to prevent obsolete reports from being removed once they are flagged in the application code.
    Here are your practical options:
    1. Create a custom report extension
      • You can clone the existing report object before it becomes obsolete.
      • Rename it and remove the ObsoleteState property in AL code.
      • Publish it as a custom extension so your users can continue using it.
    2. Use Report Layouts or Excel Templates
      • If the report’s data is still available, you can design a new layout using Word or Excel.
      • This approach keeps compatibility with future updates.
    3. Monitor Microsoft release notes
      • Check the “Deprecated Features” section in each major update.
      • This helps you anticipate which reports will be phased out and plan replacements early.
    4. Engage your partner or CSP
      • They can help you package legacy reports into a managed extension that remains compatible with SaaS updates.
  • Suggested answer
    ALI NASIK Profile Picture
    ALI NASIK 14 on at

    Microsoft has been gradually deprecating and removing some legacy reports as Business Central evolves. This is usually part of their effort to move customers toward newer reporting options, Excel analysis, Power BI, or redesigned reports. Unfortunately, once a report is marked as obsolete and eventually removed in a newer version, there isn't a setting to prevent Microsoft from removing it during an upgrade.

    If there are reports your users rely on, you have a few options:

    • If you're still on a version where the report exists, you can copy the standard report into a custom object (with a new ID) and maintain it yourself.
    • If the report has already been removed, you'll need to recreate it or develop a custom replacement that meets your users' requirements.
    • Check the release notes for your Business Central version, as Microsoft usually documents reports that have been deprecated or replaced.

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