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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Reversing a Posted PO ...
Finance | Project Operations, Human Resources, ...
Suggested Answer

Reversing a Posted PO Invoice and Re-Invoicing on the Same PO

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Posted on by Imran Mustafa001 124
I currently have a Purchase Order with a posted invoice. Is it possible to reverse this posted PO invoice and then create a new invoice against the same PO?
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Dynamics 365 Finance
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  • Suggested answer
    Giorgio Bonacorsi Profile Picture
    Giorgio Bonacorsi 1,484 on at
    Hello,

    No, unfortunately it’s not possible. However, here are the alternative solutions:
    If the mistake only concerns the accounting entry:
    - Create a manual general journal entry to reverse the wrong entry (don't forget to select the sales and items sales tax group).
    - then re-post the transaction using a new journal.
    If the error also affects items or the product receipt selected in the pending invoice:
    - You’ll need to create a negative purchase order (PO).
    - Record the negative PO + invoice to fully reverse the incorrect entry.
    - Then recreate the correct purchase order, receive the goods again, and restart the process from the point before the wrong invoice was posted.
     
    Good luck my friend!
    Giorgio
  • Imran Mustafa001 Profile Picture
    Imran Mustafa001 124 on at

    Thank you for the explanation.

    In our case, the Purchase Order is linked to a Purchase Requisition (PR). As a result, creating a negative PO or recreating the PO would typically require recreating the PR and re-running the approval workflow, which adds additional complexity.

    If we fully credit the existing PO using a negative amount, is it possible to reuse the same PR that was already consumed by the original PO when creating a new PO, or does the system require a new PR to be created in this scenario?

    Could you please confirm the recommended and supported approach?

  • Imran Mustafa001 Profile Picture
    Imran Mustafa001 124 on at
     
  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 303,126 Super User 2026 Season 1 on at
    Hi Imran,
     
    There is no option to link a new PO to an original approved PR. Can you tell what was wrong with the first posted invoice that needs to be corrected?
  • Imran Mustafa001 Profile Picture
    Imran Mustafa001 124 on at
    I need to update the incorrect financial dimension on the Purchase Order
  • Suggested answer
    H.M.Burhan Profile Picture
    H.M.Burhan 379 Super User 2026 Season 1 on at
    Hi Imran,
     
    As mentioned in earlier comments, the system does not allow manually created purchase order lines to be linked to a purchase requisition. This is to maintain control, ensuring that only what has been approved is purchased. That is why the system restricts this action.However, your use case is genuine, and you can use the following workaround.
     
    You can use the Customer/Vendor Reference field, or any other suitable field on Purchase order, to manually enter the Purchase Requisition number. You can then track Purchase Orders that belong to the same Purchase Requisition using this field. This approach will help you trace Purchase Orders back to their original Purchase Requisition.
     
    Cheers,
    Burhan
  • Suggested answer
    Giorgio Bonacorsi Profile Picture
    Giorgio Bonacorsi 1,484 on at
    Hello,

    If it’s only a question of incorrect financial dimensions, I suggest using the manual entry method to clean up the record (see previous post).
    Otherwise, you can create a negative purchase order (even without a purchase requisition), but it is not recommended if you only need to correct the financial dimensions.
     
    Make sure the financial dimensions are correctly set up in the master data to avoid the same issue in the future.

    Thank you,
    Giorgio
  • Suggested answer
    BillurSamdancioglu Profile Picture
    BillurSamdancioglu 20,430 Most Valuable Professional on at
    HI, Unfortunately, this is no possible OOB:
    You can create the reverse in the same PO by credit note then manually create lines and post the correction.
    Each will have diffeent invoice numbers. YOu may use some initials.

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