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Small and medium business | Business Central, N...
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VAT Group – do Member companies need their own HMRC connection to get VAT Return Periods?

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Posted on by 29

Hi all,

 

We're setting up VAT Group Management in Business Central (SaaS) with one Representative and two Member companies, all in the same tenant/environment. The Representative company connects to HMRC via MTD fine and retrieves its VAT Return Periods without issue.

 

My question is about the Members:

 

Should a Member company be able to get its VAT Return Periods from the Representative (via the VAT Group connection), without connecting to HMRC directly? I would have though that would be the intended design (and the members don't touch the HMRC or connect in anyway to receive the periods).

 

The problem: When I try to get/create VAT Return Periods in a Member company, it always attempts to connect to the HMRC to get the VAT Return Periods. Nothing I've been able to do in the setup areas has changed it. The only way I've managed to pull periods into the Member is by connecting that Member directly to HMRC using the same login as the representative.


My setup on the Member is as follows:

VAT Group Role = Member
Report Version = VATGROUP
Group Representative connection = established (API URL populated, submissions to the Representative work fine)

 

So my questions to anyone running VAT Groups:

 

Do your Member companies maintain their own HMRC/MTD connection, or do they have no connection at all? If they do not have their own connection, how do they obtain their VAT Return Periods? Is there a specific process or action that synchronises the periods from the Representative?


If it is expected that all Member companies are connected to HMRC individually, that's absolutely fine. I was simply trying to minimise the number of HMRC connections to reduce the risk of any accidental submissions from a Member company. From my Sandbox testing, using the Submit action on a Member company sends the return to the Representative company, which appears to be working as intended.

 

Any pointers from people actually running a live VAT Group would be much appreciated.


Thanks!

Tim

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  • Suggested answer
    Grigorios Mavrogeorgis Profile Picture
    2,900 Super User 2026 Season 1 on at

    Hi Tim, no, the members shouldn't need their own HMRC connection. Docs are clear on that one — members report through the representative, only the representative enables HMRC VAT Setup and pulls the periods down.

    The catch is the Get VAT Return Periods action is the plain MTD action, it doesn't know anything about your group role, so wherever you press it, it goes to HMRC. There's no sync from representative to member as far as I know. In the member company you just create the period by hand — New on VAT Return Periods, fill start, end and due date so they match the group period, then the VAT Return with VATGROUP version and submit to the representative like you're already doing.

    So your instinct to keep members off HMRC is right, you only lose the automatic period download. Which version are you on? Behaviour around the group setup changed a bit over the releases.

     

    Glad to help - follow up if anything is unclear.   

    ►  If this solved it, marking it verified helps others too.       

    Regards,
    Grigorios Mavrogeorgis
    Business Central Consultant & AL Developer

    Work: Gmsoft Limited
    Blog:  insidebusinesscentral
    LinkedIn: linkedin.com/in/gregorymavrogeorgis

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