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Quantity on item tracking in purchase lines

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Posted on by Brett F

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When we assign a lot number in the item tracking for a purchase line, it always defaults in the Outstanding Quantity from the Purchase Line. Is there a setting or suggestion for how to have the Quantity default to the Qty to Receive instead?

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Dynamics 365 Business Central

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Mansi Soni 8,907 Super User 2025 Season 2 on at

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Hello,

No, there’s no standard Business Central setting to make the item tracking line default to Qty. to Receive instead of Outstanding Quantity it will pull from Outstanding Quantity. If you want it to behave differently, the options are: Manually edit the quantity in the Item Tracking Lines to match Qty. to Receive each time or use a customization (small AL modification) to change the default source field from Outstanding Quantity to Qty. to Receive in the item tracking page logic.
Hope this answer will help you!

Regards,
Mansi Soni

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Sahib Dino 196 on at

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here’s no standard setting in Business Central to make the Quantity in Item Tracking Lines default to the Qty. to Receive instead of the Outstanding Quantity. However, if this behavior is critical to your workflow, you can achieve it through AL customization.

By modifying the logic in the ItemTrackingLines page or extending the ItemTrackingManagement codeunit, you can set the default quantity to match Qty. to Receive. This ensures more accurate tracking, especially during partial receipts.

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Mohana Yadav 60,993 Super User 2025 Season 2 on at

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I hope you are using Assign Lot No. function.

You can try this.

[EventSubscriber(ObjectType::Page, Page::"Item Tracking Lines", 'OnAssignTrackingNoOnAfterCalcQtyToCreate', '', true, true)]

local procedure OnAssignTrackingNoOnAfterCalcQtyToCreate_UsePurchaseQtyToReceive(var TrackingSpecification: Record "Tracking Specification"; var SourceTrackingSpecification: Record "Tracking Specification"; var TotalTrackingSpecification: Record "Tracking Specification"; var QtyToCreate: Decimal; FieldID: Integer)

begin

if FieldID <> TrackingSpecification.FieldNo("Lot No.") then

exit;

if SourceTrackingSpecification."Source Type" <> Database::"Purchase Line" then

exit;

if SourceTrackingSpecification."Source Subtype" in [2, 5] then

exit;

QtyToCreate := SourceTrackingSpecification."Qty. to Handle (Base)";

end;

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Sohail Ahmed 11,136 Super User 2025 Season 2 on at

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There’s no standard setting to change the default behavior — Business Central always pulls the Outstanding Quantity into the item tracking line by default.

However, a workaround is to manually adjust the Quantity in the item tracking window to match the Qty. to Receive, or apply a customization that sets the default quantity based on Qty. to Receive instead of Outstanding Quantity when the line is opened.

✅ Mark this as the verified answer if helpful.

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techreviews.digital 376 on at

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Dear Brett,

Greetings!!!

In the Item Tracking lines window, you will be required to update Qty. to Handle (Base) equal to the Qty. to Receive in the Purchase Order Line.

But a customized enhancement can be done on Qty. to Handle (Base) to take the quantity automatically from the Qty. to Receive of the purchase order line.

I hope it will help you in resolving your concerns.

Best Regards,

Sheikh Muhammad Jawad

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Ahmad Subhani 581 on at

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Hi,

By default this is not possible. A customization is required for this.

Mark the Answer as Verified if this is Helpful.

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Yng Lih 1,560 on at

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Hi Brett F,

Business Central does not provide a configurable way to have the Quantity default to "Qty. to Receive". Any change would require development/customization. Do note that customization may affects future upgrades.

If this information was helpful, kindly mark it as 'Verified'. Thank you. :)

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YUN ZHU 95,331 Super User 2025 Season 2 on at

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Hi, hope the following can give you some hints.

Dynamics 365 Business Central: How to create Item Tracking Lines automatically during an inbound transaction (Customization)

https://yzhums.com/7943/

Thanks.

ZHU

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