Dynamics Community Forum Thread Details

Invoice Capture: Mapping of a specific Vendor Invoice Journal for Cost Invoices

Hi everyone,

I hope I'm asking my question in the right place here (this is my first time in this community)....

We are setting up the D365 Invoice Capture solution for Cost Invoices (non-PO invoices) and want them to be transferred to a specific Vendor Invoice Journal.

Our challenge:
When we transfer a cost invoice, D365 creates a journal line using the Gross amount (Total Invoice Amount) from the header. This results in the Gross amount being posted directly to our ledger/expense account instead of the Net amount.

Question 1: Is the standard best practice for resolving this to simply enable the "Amount incl. sales tax" setting on our Journal Name configuration in D365?
If that does work, we want to create a dedicated Vendor Invoice Journal (e.g., IC_COST) specifically for Invoice Capture imports so we don't interfere with manual journals.
Question 2: Where exactly is this mapping configured? We are struggling to find the setup screen to define which Journal Name Invoice Capture should target when transferring cost invoices (non-PO invoices).

Could someone please share the exact navigation path (either within D365 Finance or the Invoice Capture Power App) to map/assign the target Journal Name for a Legal Entity? Any help or screenshots on where this configuration is hidden in the latest version would be greatly appreciated!

Or is there a setting within Invoice Capture itself that should handle this?

Many thanks in advance!

Categories:

Dynamics 365 Supply Chain Management

Hi,

Before we troubleshoot the gross-amount issue, I need to understand your setup better:

Are you using the standard D365 Invoice Capture integration to transfer to vendor invoice journals, or have you customized the process?

How are your sales tax groups and item sales tax groups configured for these cost invoices? Is the gross amount coming from Invoice Capture itself, or is Finance calculating it during journal creation?

Which versions of D365 Finance and Invoice Capture are you running? Configuration options vary by release, so this will help pinpoint where the journal mapping should be.

These details will determine whether this is standard behavior or custom logic causing the issue.

Hardik.gupta@allgrowtech.com

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