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How to post an expense to FA and create a vendor invoice, but don't increase the value of FA?

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Posted on by CU23091914-1

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Hi All,

I have expenses related to vehicle maintenance and gasoline that need to be recorded for the fixed asset vehicle (FA-VEH). These expenses should not increase the value of the fixed asset, but it should creeate an AP invoice to pay back the credit card for the gasoline costs.

If the Offset account type is Ledger, then these expenses won't attach to the FA. I need to track these costs to specific FA. I prefer not to use a financial dimension for fixed assets. Is there any other option?

Thanks so much!

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André Arnaud de Cal... 303,581 Super User 2026 Season 1 on at

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Hi,

The fixed asset management is for financial tracking of the book value only. For operational costs and maintenance, there are integrations possible with Asset Management and Projects.

What is the exact business scenario that you need to track fuel costs on a fixed asset?

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