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Dynamics GP Purchase order Commit & Budget

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Posted on by CU08101733-0

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Hi team,

I have GP 2018 RTM and it's using Purchase order enhancement & Budget and I have a lot of issues with the approvals of the POs, GP is approving the POs and it doesn´t show the overbudget message, the user says they don´t see the message, only one user has the approval password and is the only person who can approve the PO, but we find some POs approved without approval notice and the PO is committed, GP doesn't stop the PO.

I have not be able to replicate the problem, when I try to do the PO GP shows the message even whet I try to replicate with the user.

Please help!!!

Regards

Julia Gallegos

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Microsoft Dynamics GP

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Lisa at AonC.com 1,062 Super User 2026 Season 1 on at

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I only have a few clients with PO Enhancements - Approvals and none currently using Encumbrance.

I haven't seen issues with GP auto-approving POs. If you have access to SQL, you can check the data in the tables to see if you find a pattern there. (Purchase Order Enhancements Tables | Dynamics GP Table Reference - Prospr)

Have you run the PO Enhancements reconcile? (https://learn.microsoft.com/en-us/dynamics-gp/distribution/purchase-order-enhancements#maintaining-purchase-order-commitments-data) If not, I recommend trying it in a test company first to see what it returns.

Are you possibly importing POs? I ask becasue we recently had a POE Approvals client import POs and it didn't trigger POE to approve. The issue was the User ID wasn't imported (and it is a required field for PO Approvals).

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