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Dynamics 365 Community / Forums / Supply chain | Supply Chain Management, Commerce / Managing One-Time Prod...
Supply chain | Supply Chain Management, Commerce
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Managing One-Time Products in D365 Without Using Variants

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Posted on by AJ-07082334-0 7

We're transitioning from Oracle to Dynamics 365 and have run into a major issue with how we manage one-time products in Oracle. In our current system, we often create multiple products that are essentially the same, but with different names or custom sizes, leading to a lot of clutter and duplication in the system.

As we move to D365, we're looking for a better way to handle one-time or custom products without creating a bunch of separate items for each variation. We want to avoid the issues we faced with Oracle and ensure that our system stays clean and organized.

We don't want to use product variants, so we're looking for other options in D365 to manage one-time products effectively. Does anyone have suggestions or best practices for handling this scenario in D365?

  • Guy Terry Profile Picture
    Guy Terry 28,686 Super User 2025 Season 1 on at
    Managing One-Time Products in D365 Without Using Variants
    Do you need to track these one-time products separately in inventory and on orders, and / or have separate pricing?
     
    In F&O, you either create separate Items, with Item numbering convention however you like (if set manually), or you use Product variants. Why have Product variants been ruled out? 
  • Suggested answer
    sagar_patil Profile Picture
    sagar_patil 667 Super User 2025 Season 1 on at
    Managing One-Time Products in D365 Without Using Variants
    In Dynamics 365, there are a few options to manage one-time or custom products without the need to create a multitude of separate items, avoiding the clutter and duplication you encountered in Oracle.
     
    1.Use of Product Configurator:
    D365 offers a Product Configurator module that allows you to define a base product and then configure various attributes (size, color, etc.) on the fly for each order. This method lets you manage custom products without creating new item numbers. The configurator provides flexibility while keeping your product master data clean.
     
    2. Custom Product Categories:
    Group one-time products under broad product categories to manage them more easily.
     
    3. Instead of creating a product variants you directly use Products without a variant. 
     
    Above are the just a suggestion. Actual approach will be based on your business requirement.
     
     
     
  • Jonas "Jones" Melgaard Profile Picture
    Jonas "Jones" Melgaard 2,612 Super User 2025 Season 1 on at
    Managing One-Time Products in D365 Without Using Variants
    Hi,

    Have a look at product dimensions.
    Product dimensions - Supply Chain Management | Dynamics 365 | Microsoft Learn

    You have multiple inventory dimensions out of the box you can use for variations, including sizes, colors and versions.
    Name might be problematic....

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