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General Journal Batches

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Posted on by BBBCMAN

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Hi All,

Our employee expenses is integrated from expense system to BC and comes into General Journal Batches and will be posted by Accountant. Each expenses will be created its own expenses no. as batch name and after posting the batch its stays in BC. In Dynamics GP once the batch posted it will be gone from the list of batch but BC its stays there, is there a way to remove them automatically once its posted. Also any option is there to post the batches automatically once its integrated to BC.

Thanks,

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Dynamics 365 Business Central

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Mansi Soni 10,148 Super User 2026 Season 1 on at

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Hello @BBBCMAN,

In Business Central, posted General Journal batches are not automatically deleted like in Dynamics GP - only the entries are posted, and the batch (journal name) remains for reuse. This is standard behavior, so the batch will stay unless you manually delete it or create a small customization/job queue to clean up empty batches.

For automation, yes - you can automatically post journals by using a Job Queue that runs the Post General Journal process at intervals after integration. Many setups use this approach to fully automate expense posting once data is imported, avoiding manual intervention.

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Regards,
Mansi Soni

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Saif Ali Sabri 2,572 Moderator on at

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Mansi's explanation is correct. In Business Central, a General Journal Batch (Journal Name) is treated as a reusable container, so it remains available after posting even when all journal lines have been posted. This differs from Dynamics GP, where posted batches are removed from the batch list.
Options available:

Keep and reuse the batch (standard BC behavior).

Delete empty batches manually after posting.

If you create a new batch for every expense report and don't want them to accumulate, consider a customization or Job Queue process to automatically remove empty batches after successful posting.

For automatic posting, you can use a Job Queue to run the journal posting process after the expense data is imported, enabling a fully automated integration process.
If your expense system creates a unique batch for every expense report, it may also be worth reviewing whether the integration can post directly or use a smaller set of reusable journal batches to reduce maintenance.

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