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Project PO is picking ledger account from inventory posting profile not from PMA (D365 F&O)

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Posted on by CU20091332-0

Hello Experts,

For hour and expense transactions, the system correctly picks the ledger accounts from the ledger posting setup under the Project management and accounting module.

However, for item transactions when creating a purchase order (PO) from the project form the system is picking the ledger account from the inventory posting profile, not from the project category configuration.

Although the item is stocked, the PO is created from the project, the project category is selected on the line, and the line property is set to chargeable, the system is not using the account configured against the project category in the ledger posting setup.

Anyone who can help me?

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Dynamics 365 Finance

Microsoft Dynamics AX

Dynamics 365 Project Operations

2025-09-24_18h41_...

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CU20091332-0 18 on at

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Project PO is picking ledger account from inventory posting profile not from PMA (D365 F&O)

@CA Neeraj Kumar and @Syed Haris Shah as we need to charge the expense to WIP account as it working perfectly for hours and expense transactions but for item transactions in project management module.

Created Expense Report and posted, from expense management module.
Voucher of the expense report.

after posting revenue recognition, it moves to project cost account.

But in-case of PO or item transactions it is picking the expense account set on inventory posting profile, not from WIP - cost value - item in project management module.

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Syed Haris Shah 563 on at

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Project PO is picking ledger account from inventory posting profile not from PMA (D365 F&O)

Hi @CU20091332-0,

@CA Neeraj Kumar has already better explained and addressed your question in detail.

However, I am sharing a vouchers screenshot to help you visually understand how the vouchers is generated after PO Invoice posting. You will see that the entries come from the Purchase order posting profile, and the reversal posts the cost back to the project under Item cost. This should give you a clearer picture of how the financial impact flows through the system. The net voucher is highlighted in the screenshot for easier reference

If you find this answer helpful, please consider verifying the answer. 👍

Regards,

Syed Haris Shah

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CA Neeraj Kumar 1,737 on at

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Project PO is picking ledger account from inventory posting profile not from PMA (D365 F&O)

Hi,

This is standard behaviour, in case of inventory transactions posting (Stocked item) (in this case, purchase order), system first takes the GL from Inventory posting profile. And then nullify the same with the project cost GL.

After the invoice posting, you will get the Inventory GL is nullified i.e. being credited and project Cost GL will be debited as defined in the project module.

Make sure the subledger entries are transferred to Ledger.

If this helped, please mark it as "Verified" for others facing the same issue Keep in mind that it is possible to mark more than one answer as verified

Regards,

Neeraj Kumar

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