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Charge Item GL impact Before Invoice

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Posted on by CU16070715-0

Hi experts,

I have a scenario where client wants to park the charge (item) amount in temporary G/Ls. In Standard system G/L only impacts when invoice get post in the system. Client wants to park the charges amount in enterim GLs and also want to reverse it during invoice posting (same happens in standard system while we post inventory items). Is there any workaround or suggest any better way if customization to be done.

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Dynamics 365 Business Central

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Aziz Skhiri 433 on at

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hello , the Recommended Solutions
1. Simple (No/Low Customization)
Treat charges as regular G/L Account lines on the Purchase Order instead of Charge (Item).

Post them to a temporary accrual account on receipt.

Reverse and post the final charge on invoice.

→ Downside: You lose automatic allocation to specific item costs.

2. Best Solution (Light Customization)
Add a small Event Subscriber to make item charges use interim accounts (similar to inventory).

On receipt/assignment → post to Interim Charge G/L.

On invoice → reverse interim and post to final accounts.

This keeps proper item costing while giving the desired interim behavior.

3. Alternative Approach
Post charges early as Charge (Item) on the PO, use a separate invoice later for the actual vendor charge, and rely on standard Expected Cost Posting for the main items.

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Grigorios Mavrogeorgis 2,762 Super User 2026 Season 1 on at

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Hi, good catches,

revising this. Posting straight through Gen. Jnl.-Post Line was too rough, you'd lose posting preview, dimensions, currency handling and rollback safety, better to build on the standard posting codeunits instead of writing your own journal insert.
Also right that the charge itself isn't received, the item is, the charge rides along once assigned to that receipt line. Once assigned it becomes part of item cost through Value Entries, not a flat expense, so whether it lands in inventory or moves to COGS depends on cost adjustment and what quantity is still on hand.

For the accrual I'd go debit inventory or interim landed cost, credit accrued charges, then clear that account once the real invoice posts, close to how expected cost works for items. And the tracking needs a proper table, receipt line, item ledger entry, charge assignment, expected amount, invoiced amount, reversed amount, not just one field.

Glad to help - follow up if anything is unclear.
► If this solved it, marking it verified helps others too.
Regards,
Grigorios Mavrogeorgis
Business Central Consultant & AL Developer
Work: Gmsoft Limited
Blog: insidebusinesscentral
LinkedIn: linkedin.com/in/gregorymavrogeorgis

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