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Small and medium business | Business Central, N...
Answered

Customer prepayment invoice adding VAT to a 0% VAT order

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Posted on by 47

Hi all,

Working in NAV 2016, our company has been trying to set up prepayment requirements for certain customers to avoid our warehouse accidentally shipping items before prepayment has been made (previously it was monitored manually - finance informing warehouse when payment was made, then warehouse shipped)

We tried this out in a test version of our system, and it would not cooperate properly because it made an error when trying to ship+invoice an order that had been prepaid, where payment had been allocated to the proforma invoice. We decided that didn't matter and just wanted at least make it so the warehouse wasn't able to ship+invoice until I (as the one who posts customer payments) went to the order and put a 0% in the prepayment requirement. So still a bit of unnecessary manual work but it's very few prepayments we receive anyway

But! Now the sales team made a new order with a prepayment on it and wanted to send the order confirmation/proforma invoice to the customer the way they have always done, and suddenly there's a "prepayment specification" on the order confirmation and it has added a 20% VAT charge when the order is without VAT. I cannot figure out how to change this? Hope someone can help! See this screenshot where I can see it's trying to add the VAT charge:

0218.Unavngivet.png

Hoping someone can help on how to remove this VAT charge, and without having to post the proforma invoice itself (as we cannot get this to work due to other errors, and because it would create extra unnecessary work for the sales team, and we are planning to change to BC within the next few months anyway)

I have the same question (0)
  • Suggested answer
    Inge M. Bruvik Profile Picture
    1,111 Moderator on at

    Have you checked the VAT Bus. posting group on the order / Customer.

    That is vat controls the VAT calculation in this case.

  • MichelleCA Profile Picture
    47 on at

    VAT Bus. posting group is domestic, meaning 0% VAT, which is also why invoicing and shipping both have 0 in VAT amount, as indicated in the screenshot in my post :)

  • Suggested answer
    Inge M. Bruvik Profile Picture
    1,111 Moderator on at

    Then you need to check the VAT setup for the G/L Account where your prepayment is posted. The account is probably set up with VAT handling.

  • MichelleCA Profile Picture
    47 on at

    I checked that as well - it was set to the 20%, but even after I changed it to 0, it's still showing a VAT % on the proforma invoice

  • Suggested answer
    Inge M. Bruvik Profile Picture
    1,111 Moderator on at

    That setup was probably read when the invoice was created.

    Does it change the VAT calculation if you try to change the prepayment % on the order?

  • Verified answer
    MichelleCA Profile Picture
    47 on at

    It "seems" I may have just needed to let the system 'register' that I changed the G/L account's VAT to 0% because now it's suddenly working :)

    So it would seem that the G/L account's VAT Prod. posting group just needed to be changed, let the system update (perhaps close and open NAV will make it quicker) and then it works, it seems.

    Thanks for your suggestions Inge :)

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