Approvers Not Users in BC

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Posted on by john.ellis

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Hi:

If you are to be an approver in a purchase order approval workflow, do you have to have a user ID in Business Central? And, if so, can you have simply a Team Member license?

Thanks!

John

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JAngle 133 on at

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If you use Power Automate then you don’t have to be a BC user. For BC approvals you do need to be a user. Try this for the power automate route: https://youtu.be/THZeSnH-agc

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YUN ZHU 95,729 Super User 2025 Season 2 on at

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Hi, yes, you need a user ID.

But if you use standard feature of BC Workflow, you can use Teams Member License to approve or reject tasks.

More details:

https://go.microsoft.com/fwlink/p/?LinkId=866544

Hope this will help.

Thanks.

ZHU

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S.Kawamura 1,530 on at

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Hi John,

If a user have a BC Team Member license, the user can become a user of BC and approve BC workflows. If a user do not have a BC Premium, BC Essential, or BC Team Member license, a user can use Power Automate to approve BC workflows.

A blog post I wrote in the past may help.

How to Setup Workflow of D365BC (Overview) | IT長のネタ帳 (d3654.be)

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