Payment made but no invoice. How to add a dummy invoice without affecting sales?

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Posted on by JulieCicc

Hi there,

We have an old outstanding balance for one of our vendors. We do not have the invoices, but we made a payment from our bank account, so that part is correct. I was just wondering if there is a way to add a "dummy invoice" or balance this payment to 0 without affecting our pnl.

Many thanks,

Julia

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nileshmandani 55 on at

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You should Create a purchase journal with type "Invoice" with the paid amount by offsetting Account Payable.

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JulieCicc 10 on at

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Thank you so much, Nilesh.

Apologies for the silly question, but how exactly can I do that? I've opened the purchase journal and chosen the type Invoice, I am just not sure what's next? Sorry, I am new at this!

Thank you again.

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Gulshan Shubham 2,210 on at

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Hi Julia,

As per your question, I am concluding that you want an Invoice or related entry against which you could apply your payment. Also, you don't need the "Inventory Impact" but just the "Accounting Impact."

Now, based on the above inference, Mr. Nilesh has rightly suggested you use Purchase Journal.

You could do your entry as shown below:

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Hope it Helps!

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RockwithNav 8,600 Super User 2025 Season 2 on at

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The Purpose of using Purchase Journal is you need not have to post the Invoice and you will not have document for it or any Report but you will have an Invoice to apply and another good part is you can reverse the truncation posted from Purchase journal.

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JulieCicc 10 on at

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Thank you for your help, highly appreciated!

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