Multipe profiles use the same Role Center IDs

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Dear all,

we are currently onboarding our team members to the new Business Central environment. Several key users have been selected to create profiles for each department.

I am unsure whether it is a good practice to reuse an existing Role Center ID and create different profiles for each department using that same ID. For example:

What are the implications or potential drawbacks of this approach?

I would appreciate it if you could provide some guidance to help me answer this question effectively.

Thank you.

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Dynamics 365 Business Central migration

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Jainam M. Kothari 15,639 Super User 2025 Season 2 on at

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Hello,

Reusing an existing Role Center ID to create different profiles for each department in Business Central can have several implications and potential drawbacks:

Role Centers are designed to provide a tailored experience for users based on their specific roles. Reusing the same Role Center ID for different departments might limit the ability to customize the interface and functionalities according to the unique needs of each department.

Each department may have different workflows and priorities. A single Role Center ID might not effectively address the diverse requirements, leading to a suboptimal user experience.

Managing and maintaining a single Role Center ID for multiple profiles can become complex. Any changes or updates to the Role Center would need to be carefully managed to ensure they do not negatively impact other departments.

Different departments may require different levels of access and permissions. Using the same Role Center ID could complicate the implementation of security measures, potentially leading to unauthorized access to sensitive information.

If the Role Center is not optimized for the specific needs of each department, it could lead to performance issues, such as slower load times or difficulty in navigating the system.

To ensure a smooth onboarding process and an efficient user experience, it is generally recommended to create distinct Role Centers tailored to the specific needs of each department.

This approach allows for better customization, improved user satisfaction, and easier maintenance.

Designing Role Centers - Business Central | Microsoft Learn

How To Create A Beautiful Role Center In Business Central? - Business Central Geek

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Ramesh Kumar 7,527 Super User 2025 Season 2 on at

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Hi,

It's important to understand that Role Centers are designed based on job types, such as Accounts Payable, Inventory Manager, and Business Manager. I don’t think it's a good idea to assign the same Role Center ID to different user roles because the underlying pages and reports tied to that Role Center will vary.

For example, a Business Manager won’t need to see the Inventory Action Bar or Navigation Menu. Therefore, it's best to create roles based on the specific department. If you want consistency, it's ideal to assign Role Center IDs based on the department rather than using the same Role Center for the entire company.

https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/developer/devenv-designing-role-centers

Thanks

Ramesh

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YUN ZHU 95,697 Super User 2025 Season 2 on at

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This is not a problem, just like with permissions, you can copy the standard one and then modify it.

Creating a role center from scratch is very complex, so it is common to copy one and then modify it through extensions or profile customization feature.

Hope this helps.

Thanks.

ZHU

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Khushbu Rajvi. 20,441 Super User 2025 Season 2 on at

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if departments require different role center copying and modifying the Role Center might be more practical than sharing one.

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