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Clean up Uninvoiced Goods Receipts

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Posted on by jerhsysacct

It has been noticed recently that a [high] number of uninvoiced receipts has built up over a period of time in our organisation. Does anyone know of a way of cleaning up these receipts and backing them out based on a given set of criteria eg receipts older than 2 years, as chances are the invoice has not been received and now never will be, or was mismatched or entered as a non-PO invoice and paid separately. Our receipts are a mixture of products and services so some will have possible stock implications that we may need to consider.

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Joe

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André Arnaud de Cal... 301,051 Super User 2025 Season 2 on at

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Hi Joe,

For the inventory valuation, you must finalize the received purchase orders by posting an invoice. You might add a negative miscellaneous charge or service PO line to post zero invoices. When you want to follow this approach, there is in the standard no support to automatically make changes to the PO for having zero invoices.

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jerhsysacct 67 on at

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thanks Andre

Where we have historic GR but no invoices (perhaps where invoices were processed as non-PO) or the POs were over-receipted in the first place and we'll now never receive an invoice so we are happy to close PO as is. Expense POs (ie non-stock POs) should be fine to do as there are no postings on the receipt and therefore no impact if closed. Is that possible?

Joe

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