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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / General posting setup ...
Small and medium business | Business Central, N...
Suggested Answer

General posting setup - Combination where gen. bus. posting group has a value, but gen. prod is blank

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Posted on by MMcdowell 24

Hi all,

I'm looking at a general posting setup where a combination exists where gen. bus. posting group has a value, but gen. prod. posting group is blank. I need to replicate this in a diffrerent enviroment. But when I try to do so I get an error "Gen. Prod. posting group must have a value".

How was this setup? Do I have to load via a config package and ignore validation? Or is there a setting somewhere that allows this be set this way.

Thanks

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  • AD-22040756-1 Profile Picture
    AD-22040756-1 642 on at

    Just curious but what kind of transactions do you have where this is required?

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 211 User Group Leader on at

    You really do not want Gen. Prod posting group to be blank and the system will not like this if it exists.

    I can only guess that it was done as you state with a config package and ignoring validation.....bad idea when used inappropriately.

    Suggest you consider correcting in current company and doing it correct going forward.

  • MMcdowell Profile Picture
    MMcdowell 24 on at

    On a posted purchase credit memo, using the "Cancel" action in the ribbon. Upon testing, it seems that "Create corrective credit memo" allows for everything to post through properly.

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 211 User Group Leader on at

    You should still fix your data and setups so that no gen. prod. posting group is blank.

  • MMcdowell Profile Picture
    MMcdowell 24 on at

    Yes I will, thanks Kim. I don't see much information out there about this but I found an old blog post about NAV 2015, mentioning that the correct/cancel functions only work when the purchase invoice was against items. The invoice I am using was done against a GL account.

    For my own curiosity (not that I will) what would be the implications of leaving the combination with gen. prod blank?

  • AD-22040756-1 Profile Picture
    AD-22040756-1 642 on at

    If your invoice is against GL accounts that means you are not using the general posting setup and gen. bus. posting groups/gen. prod. posting groups.

    All you are using is the Vendor Posting Groups. This is why it still works even though the setup is blank/wrong.

    The implication of leaving it blank is that when you will try to post something that requires it you will get an error message preventing you from posting. To simplify it, the General Posting setup is used for p&l accounts on transactions that have vendors/customers and/or items. Gen. bus. posting groups are assigned to customers/vendors and gen. prod. posting groups are assigned to items. There is no situation in the system where you have a vendor/customer in conjunction with an item and the gen. prod. posting group can be empty, this is why i first asked what kind of transactions you are posting. 

    More info from Microsoft: Set up posting groups in Dynamics 365 Business Central - Training | Microsoft Learn

  • MMcdowell Profile Picture
    MMcdowell 24 on at

    Correct, but it doesn't work (using the cancel action). It's expecting a combination to exist when it shouldn't. Must be a shorfall of using that action. Using the create corrective credit memo allows me to post it, without requiring a setup that should not exist.

  • AD-22040756-1 Profile Picture
    AD-22040756-1 642 on at

    I tested using the Cancel action on a posted purchase invoice in a company that doesn't have general posting setup configured and it works fine. Something else must be going on.

    Can you post a screenshot of the error message you get and the invoice?

  • MMcdowell Profile Picture
    MMcdowell 24 on at

    Hey Andy,

    [quote user="andy4029"]

    I tested using the Cancel action on a posted purchase invoice in a company that doesn't have general posting setup configured and it works fine. Something else must be going on.

    Can you post a screenshot of the error message you get and the invoice?

    [/quote]

    pastedimage1665010123775v1.png

  • MMcdowell Profile Picture
    MMcdowell 24 on at

    I can use the cancel functionality in Cronus against a purchase invoice with a GL line, but in Cronus all of the expense accounts have product posting groups set.

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