web
You’re offline. This is a read only version of the page.
close
Skip to main content
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Microsoft Dynamics CRM (Archived) / Use Azure function to ...
Microsoft Dynamics CRM (Archived)

Use Azure function to create Sharepoint Online folders

(0) ShareShare
ReportReport
Posted on by Manuel Steiner 196

Hi

I got a requirement to create folders on a Sharepoint Online site whenever a record is created. The downside of that is, it's not just the folder for the CRM record, I have to create two subfolders. 

One of them is public and everyone can see them and the other one (that's my problem) is private and only the creator can see them and people who are in an access team of the specified CRM record.

Is this possible to do with an Azure function? If not, what should I use and how can I do that?

Best regards

Manuel

*This post is locked for comments

I have the same question (0)
  • Manuel Steiner Profile Picture
    Manuel Steiner 196 on at
    RE: Use Azure function to create Sharepoint Online folders

    I might even add I had 2 access teams and I just used a condition to see which one is which and created a folder with subfolders.

    For example the recordbasefolder had a subfolder 1 and a subfolder 2. Users of access team A could see both subfolders and members of access team B could only see subfolder 2 and couldn't see subfolder 1 like it never existet.

  • Manuel Steiner Profile Picture
    Manuel Steiner 196 on at
    RE: Use Azure function to create Sharepoint Online folders

    Thank you Stefan. this helped me a lot and I used it successfully.

  • Verified answer
    StefanS365 Profile Picture
    StefanS365 3,575 Most Valuable Professional on at
    RE: Use Azure function to create Sharepoint Online folders

    Hi Manuel,

    This turned out to be much easier than I first thought, especially with the new actions of the SharePoint connector in Flow.

    I've written a blog post about it with a solution:

    [View:https://2die4it.com/2019/07/22/grant-access-to-folder-in-sharepoint-for-access-team-members-with-flow/:750:50]

    SetPermissions4AccessTeamMembers_5F00_overview.png

  • Suggested answer
    StefanS365 Profile Picture
    StefanS365 3,575 Most Valuable Professional on at
    RE: Use Azure function to create Sharepoint Online folders

    Setting permissions is now part of the SharePoint connector:

    sergeluca.wordpress.com/.../

  • Suggested answer
    StefanS365 Profile Picture
    StefanS365 3,575 Most Valuable Professional on at
    RE: Use Azure function to create Sharepoint Online folders

    Hi Manual,

    You could do this with the help of Flow.

    With the Copy folder action of the SharePoint connector you're able to copy a folder structure to a target location.

    Or you could create to 2 dummy files (Create file action) to create the subfolders and then delete the files again.

    Setting permissions on the folder can be done:

    blog.elis-co.com/.../

    praveensharepointknowledgebase.wordpress.com/.../

    dynamics365society.uk/.../

    The challenge is to get the users of the access team in Flow.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Join experts in person to explore low code and AI agents at the Power Platform Community Conference sponsored by Microsoft
Our Community Code of Conduct has been updated!

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Andrés Arias – Community Spotlight

We are honored to recognize Andrés Arias as our Community Spotlight honoree for…

Congratulations to the August Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > 🔒一 Microsoft Dynamics CRM (Archived)

#1
Aric Levin - MVP Profile Picture

Aric Levin - MVP 2 Moderator

#2
MA-04060624-0 Profile Picture

MA-04060624-0 1

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans