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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Purchase Journal - GL ...
Small and medium business | Business Central, N...
Answered

Purchase Journal - GL Distributions

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Posted on by SL_GP_BC_123 1,112

We are in the process of designing a demo site for Business Central, and have been working with both Purchase Journals and Purchase Invoices.  With purchase invoices we can create multiple GL distributions for a single invoice.

Is that also possible with the purchase journal?  I only see where we can enter a single GL account.  Please advise. 

Thank you.

JG

I have the same question (0)
  • Suggested answer
    Stefano Demiliani Profile Picture
    Stefano Demiliani 37,166 Most Valuable Professional on at

    Purchase Journal permit to create different lines and on a line there's one G/L account.

  • Dirk Profile Picture
    Dirk Microsoft Employee on at

    Yes, it is possible … as Stefano mentioned already.

    Just leave the Bal. Account blank in the first line (in all lines), move to the second line (ensure the Doc. Type and Doc. No. is the same) and enter the next account (and amount) as usual.

    The last line holds the vendor account and the invoice amount / payables amount.

    If you want to distribute costs to different periods … have a look at the "Deferrals" functionality

  • SL_GP_BC_123 Profile Picture
    SL_GP_BC_123 1,112 on at

    Appreciate the responses, however not sure if I am following correctly.  Using the purchase journal screen in Business Central, I would like to create a single payable entry with multiple GL distrubutions.  In attempting this I've entered three lines, each with the same Document No, same External Document No, and same vendor id (account no).  The Balance Account No. and Document Amount then reflect the different distributions.  The entry generates an error when previewing due to the duplicate Document No.  

    Are the duplicate line items possible with this screen?  Please advise.  Thank you.

    Posting_Date Document_Date Document_Type Document_No Incoming_Document_Entry_No External_Document_No Account_Type Account_No Description Salespers_Purch_Code Campaign_No Currency_Code Gen_Posting_Type Gen_Bus_Posting_Group Gen_Prod_Posting_Group VAT_Bus_Posting_Group VAT_Prod_Posting_Group Amount Amount_LCY Debit_Amount Credit_Amount Tax_Liable Tax_Area_Code Tax_Group_Code Use_Tax VAT_Amount VAT_Difference Bal_VAT_Amount Bal_VAT_Difference Bal_Account_Type Bal_Account_No
    2019-11-22 2019-11-22 Invoice 103 0 ABC979HP Vendor AAM00 Association for Accounting Marketing                           -88 -88 0 88 False False 0 0 0 0 G/L Account 6124
    2019-11-22 2019-11-22 Invoice 103 0 ABC979HP Vendor AAM00 Association for Accounting Marketing                           -23 -23 0 23 False False 0 0 0 0 G/L Account 6280
    2019-11-22 2019-11-22 Invoice 103 0 ABC979HP Vendor AAM00 Association for Accounting Marketing                           -10 -10 0 10 False False 0 0 0 0 G/L Account 6137
  • Dirk Profile Picture
    Dirk Microsoft Employee on at

    try it with 4 lines, like:

    Account_Type:  G/L Account,   Account_No:  6124,        Amount =      88,   Bal. Account No. = blank

    Account_Type:  G/L Account,   Account_No:  6280,        Amount =      23,   Bal. Account No. = blank

    Account_Type:  G/L Account,   Account_No:  6137,        Amount =      10,   Bal. Account No. = blank

    Account_Type:  Vendor,           Account_No:  AAM00,    Amount =  - 111,   Bal. Account No. = blank

    Posting Date, Document No., is the same in all lines

    External Doc.No. is only needed in the "vendor line"

    you can also use a different sorting of the lines

  • SL_GP_BC_123 Profile Picture
    SL_GP_BC_123 1,112 on at

    Appreciate the feedback once again.  I just realized the account type is on my export, but on the screen it is not available.  The only selection available is the vendor code.  Is there a setup or option that would turn on the account type field?

    JG

  • Verified answer
    Dirk Profile Picture
    Dirk Microsoft Employee on at

    You should be able to switch the view and then see more columns.

    In the Purchase Journal … in the ribbon   Page / "Show More Columns" … then you should be able to see and change the "Account Type"  

    more-columns.JPG

    3568.Unbenannt.JPG

  • SL_GP_BC_123 Profile Picture
    SL_GP_BC_123 1,112 on at

    Thanks Dirk,

    This did the trick.  Appreciate the feedback.

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