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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Purchase agreement and...
Microsoft Dynamics AX (Archived)

Purchase agreement and Purchase order

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Posted on by imran ul haq 4,019

Hi All

I have one scenario in procurement cycle , that i create the purchase requisition once it get approved the PO should be created from the purchase agreement (if we have the purchase agreement), currently the PO is creating directly from the requisition manually (Release approved requisition).

How can i link these three (Purchase Requisition, purchase agreement and the Purchase order), please advise.

I am using AX 2012 R2 CU7

Thanks in advance.

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  • Suggested answer
    Prashant Singh Profile Picture
    Prashant Singh 8,802 on at

    I think this process is not appropriate. If you have already signed agreement with your supplier then you don't need requisition/ RFQ process. Yes for approval related issue you can setup your purchase order workflow.

    This my personal suggestion.

  • imran ul haq Profile Picture
    imran ul haq 4,019 on at

    Thanks Prashant for your suggestion.

    Here i am agree on the RFQ but for the requisition here i have a doubt not sure , say like you create the agreement with the supplier for 20,000 qty then you create the agreement for 20,000 qty in the system. Now the user want 1000 qty from that 20,000 so he will create the Purchase requisition which will reaches to the procurement department after approval, now the procurement department have to create the PO for the requisition from the agreement so, here how we will link these three.

  • Suggested answer
    Prashant Singh Profile Picture
    Prashant Singh 8,802 on at

    In thins case create a PO with the help of purchase agreement and agree your supplier to supply 1000 qty. Pu this 1000 qty in receive now field and process the order as per your workflow.

  • imran ul haq Profile Picture
    imran ul haq 4,019 on at

    But how would the procurement department will know the user need 1000 qty of item untill the user raise requisition, and now the user raise the requisition, the po should be created from the requisition, now i have the BPA for this item from one of my supplier, so the PO should be release or PO should contain that agreement ID to link.

    please correct me if i am wrong.

  • Verified answer
    Prashant Singh Profile Picture
    Prashant Singh 8,802 on at

    Thats why I am suggesting you  to have this PR manual and attach that PR document to that PO attachment. And process the PO from agreement. Or you can go for customization based on your business logic.

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