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AP invoice before goods have been received

Posted on by 16
Dear all,
 
I have been reading some threads from back in 2020. Do I understand correctly Business Central is not able to process an invoice before the goods have been received?
Meaning assigning receipt lines at a later date to an invoice. But still be able to include it into the AP paying cycle and suppliers balance.
I find it hard to believe Microsoft would be so outdated or would release a product with such a huge design flaw? 
 
With kind regards,
 
 
 
 
 
 
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  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 73,110 Super User 2024 Season 2 on at
    AP invoice before goods have been received
    Hi, unfortunately, as far as I know, the standard does not have this feature. Standard BC cannot meet the needs of all companies. You can contact your partner to customize this feature.
    If you don't want to customize, I think the simpler way is to use Sales Journal to create an invoice every time, and then create a credit note for the same amount when the goods are shipped. This one line solves the problem.
     
    Hope this helps.
    Thanks.
    ZHU
  • Samantha73 Profile Picture
    Samantha73 2,416 on at
    AP invoice before goods have been received
  • Community member Profile Picture
    Community member 16 on at
    AP invoice before goods have been received
     
    We receive about 60 invoices per week that need to be paid before receipt. Do you suggest creating a prepayment for each of them. Essentially having to process them twice?
    Sounds like a lot of extra work and sensitive to error. 
     
    That's why you have an ERP system. For exactly such a thing. So processing the invoice once should cover all this and netting the costside of the invoice to receipts can be done at a later time from a "open" list. 
    Our former 15 year old ERP system had no problems handling this. 
     
    The only way I would see that working is if it worked as follows. 

    Post invoice, link it to a purchase order and due to a payment term. It would automatically create a prepayment of the total amount of the the inputted invoice. Once paid. The invoice cannot be deleted or the total amount changed. Its needs to be processed. 

    The reason I say that is because the problem with dealing with the rest of the world is that the total amount of purchase orders often varies from the invoice for several reason. Which you cannot recuperate. We aren't all Microsoft...
    So using purchase order total amounts to generate prepayments is a no no all together.  You'd be stuck with constant payment differences. The amount paid, needs to come from the actual invoice.
  • gdrenteria Profile Picture
    gdrenteria 11,988 Most Valuable Professional on at
    AP invoice before goods have been received
    Hi
    Have you been able to explore whether the prepayment solution would help you with what you required?
    Best Regards
    Gerardo

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