Small and medium business | Business Central, N...

AP invoice before goods have been received

(0) Share

Report

Posted on by Community member

Dear all,

I have been reading some threads from back in 2020. Do I understand correctly Business Central is not able to process an invoice before the goods have been received?

Meaning assigning receipt lines at a later date to an invoice. But still be able to include it into the AP paying cycle and suppliers balance.

I find it hard to believe Microsoft would be so outdated or would release a product with such a huge design flaw?

With kind regards,

Categories:

Dynamics 365 Business Central

All responses (4)

Answers (0)

Suggested answer

YUN ZHU 74,115 Super User 2024 Season 2 on at

Like (0)

Report

AP invoice before goods have been received

Hi, unfortunately, as far as I know, the standard does not have this feature. Standard BC cannot meet the needs of all companies. You can contact your partner to customize this feature.
If you don't want to customize, I think the simpler way is to use Sales Journal to create an invoice every time, and then create a credit note for the same amount when the goods are shipped. This one line solves the problem.

Hope this helps.

Thanks.

ZHU
Samantha73 2,469 on at

Like (0)

Report

AP invoice before goods have been received

BC does not have a solution this is a functionality gap. You can create an idea https://experience.dynamics.com/ideas/categories/?forum=e288ef32-82ed-e611-8101-5065f38b21f1&forumName=Dynamics%20365%20Business%20Central
Community member 16 on at

Like (0)

Report

AP invoice before goods have been received

@gdrenteria

We receive about 60 invoices per week that need to be paid before receipt. Do you suggest creating a prepayment for each of them. Essentially having to process them twice?

Sounds like a lot of extra work and sensitive to error.

That's why you have an ERP system. For exactly such a thing. So processing the invoice once should cover all this and netting the costside of the invoice to receipts can be done at a later time from a "open" list.

Our former 15 year old ERP system had no problems handling this.

The only way I would see that working is if it worked as follows.

Post invoice, link it to a purchase order and due to a payment term. It would automatically create a prepayment of the total amount of the the inputted invoice. Once paid. The invoice cannot be deleted or the total amount changed. Its needs to be processed.

The reason I say that is because the problem with dealing with the rest of the world is that the total amount of purchase orders often varies from the invoice for several reason. Which you cannot recuperate. We aren't all Microsoft...
So using purchase order total amounts to generate prepayments is a no no all together. You'd be stuck with constant payment differences. The amount paid, needs to come from the actual invoice.
gdrenteria 12,338 Most Valuable Professional on at

Like (0)

Report

AP invoice before goods have been received

Hi

Have you been able to explore whether the prepayment solution would help you with what you required?

https://learn.microsoft.com/en-us/dynamics365/business-central/finance-invoice-prepayments

Best Regards

Gerardo