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How do we do partially shipped item charged in Purchase Order?

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Posted on by joshtechsolutions

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Hi Community,

May I know if I have a Purchase Order of an item which is partially shipped, how do I assigned the Item charge?

Thank you

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Dynamics 365 Business Central

Microsoft Dynamics NAV

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Matteo Fiocco 260 on at

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If you have a purchase order with items that are only partially received and you want to assign an item charge like freight or customs, you don’t assign the charge directly on the PO. Instead, you create a purchase invoice specifically for the item charge. On that invoice, you add a line with the item charge code (for example, freight), then use the "Get Receipt Lines" function to pull in the lines that were already received from the original purchase order. Business Central will let you distribute the charge across those lines based on quantity, cost, or another method. Once you've assigned the charges properly to the received items, you can post the invoice. This way, the system tracks the cost correctly for the items that were actually received, even if the order hasn't been fully delivered yet. You can repeat this process again later when the rest of the items are received and new charges come in.

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Mansi Soni 8,909 Super User 2025 Season 2 on at

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Hello, Kindly go through this:

Handle Item Charges for Partial Receipts
Let's explore an example of how to handle item charges for a partial receipt.

You have a purchase order with three lines:

Two lines are for items.

One line captures item charges allocated across the items by amount.

When the items are delivered, you find that one of the items is missing, so you can't mark that line as received. You can receive and post the purchase invoice for the second item only, and deal with the missing item later.

To handle the item cost for the partial receipt, on the Item Charge Assignment page, enter 0 in the Quantity to Handle field on the line for the missing item. Then, copy the value from the Item Charge Qty. to Handle field to the Quantity to Invoice field on the purchase order lines.

When you're ready to handle the item that was missing, update the Quantity to Handle field and post the order.

https://learn.microsoft.com/en-us/dynamics365/business-central/payables-how-assign-item-charges

Hope this will help you!

Regards,
Mansi Soni

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