Fixed Asset - Purchase Process

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Posted on by Mohan Joseph

What is the best practice to purchase & Create Asset ID in business central, as we don't want to create Asset ID before purchase, I mean in the Purchase Quote or Purchase Order stage; but only upon receipt of the actual asset. If we create as an item, how to link with fixed Asset? Any good suggestions?

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Dallefeld 11,425 User Group Leader on at

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RE: Fixed Asset - Purchase Process

I agree with Valentin, this process works well.
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Valentin Castravet 24,611 Super User 2024 Season 2 on at

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RE: Fixed Asset - Purchase Process

There is nothing on of the box that can do it. Do you have approvals on your purchase documents? If you don't, you can create the original purchase quote/order with a G/L account. Once you're ready to receive the asset create a Fixed Asset card and change the purchase document from the G/L Account to the Fixed Asset.

A more thorough idea - you can have a two step process:

1. in the purchase quote/order buy the asset to a clearing G/L Account rather than to a fixed asset or item card.

2. create the fixed asset card and use the fixed asset g/l journal to post the acquisition of the fixed asset card with the clearing G/L Account from step 1 being balancing account