How to post a sales order or purchase order with outstanding qty on it?

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Posted on by KellyEnhanced

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Dear All,

I cannot remember how I was able to post a sales/purchase order into posted section with outstanding qtys on it. So for example I have an order line where the original qty was 10 and the customer decided to amend it to 5 instead. So they have a line with 5. How do I put this sales order into posted section?

Kind regards,

Kelly

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Dynamics 365 Business Central

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Dallefeld 211 User Group Leader on at

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Qty to Ship and Qty to Invoice should be 5 and you post the invoice.

The document will remain open, if you wish to close, change the quantity ordered to 5 and delete.

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Vaishnavi J 3,062 on at

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Hi,

If you have original quantity 10 and you only need to ship and invoice 5 then

in qty to ship and qty to invoice field add 5 and then post it

This will create Posted Sales Invoice of 5 quantity whereas the Sales Order will be remain open with remaining quantity 5

If my answer was helpful to you, please verify it so that other users know it worked. Thank you very much.

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KellyEnhanced 192 on at

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Thank you both for your replies but I don't understand when you say delete, as I can reduce down the original order qty to 5 to match the qty shipped, but I want to move the sales order into the posted section. So it isn't still outstanding if that is possible.

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Inge M. Bruvik 1,111 Moderator on at

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When you post the 5 items your customer wants a posted sales invoice will be created so you can see the historical record of that in posted sales order. After you have posted you can reduce the quantity on the sales order to 5 so that the qty matched the shipped and invoiced qty. After that you can simply delete the sales order. And you will still have the posted sales invoice in your database even after deleting the sales order.

By design the system will delete fully invoiced sales orders automatically. But because you originally had a qty of 10 you need to maintain it yourself.

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KellyEnhanced 192 on at

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Thank you to everyone that replied to this query, I reduced down the original qty so that it matched the qty shipped and invoiced and then deleted the sales/purchase order.

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