what is the difference when making journal entries in the general or actual journals?
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quick answer - it makes life easier.
If you do..
Item Entries in Item JournalSales Entries in Sales JournalPurchase Entries in Purchase Journal
Everything is setup to help eliminate mistakes.
You can do entries in just the General Journal but you have to make sure all the accounts your using are correct & don't forget to verify if the # should be pos of neg. It can be confusing - Usually if I need to make a journal entry an the document type is "Blank" I will use General Journal. Not often as compared tot he others.
It's more for the accountants to make adjustments!
Well that's my opinion :)~
Long Answer....
there are several standard general journal templates set up in menu items in the General Ledger, Sales & Receivables, Purchases & Payables and Fixed Assets application areas. They cover the most common routines used in the program, and in all of these journal templates, you can post entries to G/L, customer, vendor and fixed asset accounts.
The General Ledger application area contains the General Journals menu item.
In the Sales & Receivables application area there are two journals: Sales Journals and Cash Receipt Journals. These are specially designed for creating sales invoices and registering payments from customers. (If you have access to sales documents such as invoices, you will normally use those facilities instead of sales journals.)
The Purchases & Payables application area contains two journals: Purchase Journals and Payment Journals. These contain the fields necessary for creating purchase invoices and registering payments to vendors. (If you have access to purchase documents such as invoices, you will normally use those facilities instead of purchase journals.)
The Fixed Assets application area contains several types of journals. The FA G/L Journal is a general journal, which is integrated to the general ledger. It is designed for posting fixed asset transactions such as acquisition and depreciation.
Each of these application areas also has a recurring general journal under Periodic Activities. This is a special window in which you can define a recurring frequency and other specifications and allocate amounts by using the Allocation table. When you use a recurring journal, you need to type entries in only once if you will post the same information afterward. Whenever you want to post the same information again, you only need to choose Post.
In addition, the Source Code field identifies which journal the ledger entries came from. This is for audit trail purpose.
Hello,
What is the logic that I can select job journal line type=G/L Account but do not get any G/L Entry after the job journal line is posted? I understand that there is a Job G/L Journal Line which in itself is the General Journal Line. I just want to have a more detailed reasoning on the design that a G/L Account is one of the Type options.
In itself, having that as an option would have users (talking about simple users not the geeks here who knows codes and all) think that a G/L entry will be recorded.
Thank you.
serendipity If you put G/L Account as Account Type in Job G/L Journal, you will get both of entries, Job Ledger Entries and G/L Entries.
Hi jay grossman,
The General Journal screen is just a single screen which is given for the purpose of user access. In certain organisation all the accounting entries are passed by single person. so a single screen is provided. If Cash Receipt is posted by different person then the other journals are used so that the particular page can be given access to the respective user.
Please have a look
msdn.microsoft.com/.../hh168755(v=nav.71).aspx
Regards,
Saurabh Shah
Can you please explain me in another way. The difference between The Sales Journals and Cash Receipt Journals?
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