Supply chain | Supply Chain Management, Commerce

Partial Receipt against a PO with a quantity of 1

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Posted on by Stubbo79

We have a scenario where we procure services (e.g. Software delivery) and this is then invoiced based on % completion (25%, 50%, 100%) or based on time (invoice for what's been done on a monthly basis, where the amount at that point in time is not predictable in advance)

So we'd raise a PO for a delivery of a service (e,g. 1 line, 'software component', cost 23,600k, quantity 1) and then when we receive an invoice need to call off a monetary amount. The delivery is a non-stock item (real world terms) if that makes any difference to how we might do config to achieve this.

Given the Purch Reqs are being raised by business users without detailed understanding of the Finance's system's quirks, is there any way to call off a monetary amount against a PO as opposed to against quantity received?

We're aware we could have a work around of always having quantity = 100 and calling off against this, but this makes for a more complicated Purch Req process for business users who then need to set their unit price as divided by 100 and a quantity of 100 just to meet a finance system quirk (or to raise POs with multiple lines to line up with anticipated invoice tranches, which aren't always set in stone).

Thanks for any guidance on this.

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BillurSamdancioglu 19,854 Most Valuable Professional on at

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Hi,

I can offer a workaround.

You may set price to 1 and amount of the contract to the quantity.

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Stubbo79 20 on at

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Thank you.

What do we do if we do that (say Price = 1, Quantity = 23,600) and then get an invoice for £10,300.29?

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BillurSamdancioglu 19,854 Most Valuable Professional on at

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You can partially invoice.

You can partially invoice in each invoice.

When you have nothing to invoice and then you can change the remaining qty.

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Stubbo79 20 on at

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Thanks Billur. So to your knowledge there is no formal accommodation for this scenario, only a work around to deal with it?

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BillurSamdancioglu 19,854 Most Valuable Professional on at

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There might be, lets wait for other responses but I usually setup this way.

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Ramit Paul 22,797 Most Valuable Professional on at

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I think you can consider Billur suggestion with some my addition of this point.

You book invoice for 20000 with 20000 qty, when you receive, you receive the qty say 5000 that means your invoice is also 5000.

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Chris Segurado 612 on at

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You can set up the UOM for decimals under Org Admin/Setup/Units - after doing so you should be able to receive e.g. 0.5 in PO receipt #1 and 0.5 in PO receipt #2.

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