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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Inactivate employee do...
Microsoft Dynamics GP (Archived)

Inactivate employee does not inactivate the HR Benefit?

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Posted on by WindyCityGP 1,045

When I manually inactivate an employee, the deductions, benefits, and deductions are properly inactivated on the payroll side.  They are not, however, inactivating on the HR side.  When I run the HR>>Reconcile>>Update Benefit Enrollment, it does not automatically inactivate them, it generates the "Incomplete Signup Benefit/Deduction Codes" which indicates that for the employee I'm testing with that "Benefit setup is still needed for this code.".  Prior to inactivating the employee, they had previously been assigned to the medical insurance code in HR and Payroll, all it needs to do is set it to "Inactive" on the HR side.  Is this the way it is supposed to work?  I have over a thousand employees I need to inactivate.

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  • WindyCityGP Profile Picture
    WindyCityGP 1,045 on at
    RE: Inactivate employee does not inactivate the HR Benefit?

    I picked one of the employees who I ran the script against to inactivate the HR deduction and the "INACTIVE" field did update to "1".  However, when I pulled up that deduction in HR in GP the deduction appeared active.  I manually changed the "Account Status" in the Miscellaneous Benefits Enrollment to Inactive.  Now when I run a select on the BE010130, the BENEFITSTATUS_I  was updated to "2", CHECK3_I (whatever this is) was updated to "1", and the INACTBENEMPLOYEE was updated to "1".  Should these 3 fields also be updated in addition to the "INACTIVE" field?

  • WindyCityGP Profile Picture
    WindyCityGP 1,045 on at
    RE: Inactivate employee does not inactivate the HR Benefit?

    After running the script to update the BE010130, in the table, the Inactive is set to 1, but in the Miscellaneous Benefits Enrollment window for the employee none of the 3 "inactive" fields display are marked as inactive (Account Status, Employee Benefit Inactive, nor the Employer Benefit Inactive).  If I run the HR Reconcile, however, the employee does not show up on the list any longer.  Which I could attach the screenshot an SQL results.  Odd.

  • WindyCityGP Profile Picture
    WindyCityGP 1,045 on at
    RE: Inactivate employee does not inactivate the HR Benefit?

    Thank you, Shawn!  I remember those scripts from when folks had to start using parts of HR for ACA; I had hoped that by v2018, the synchronization between Payroll and HR would be better.

  • ShawnMD Profile Picture
    ShawnMD 1,456 User Group Leader on at
    RE: Inactivate employee does not inactivate the HR Benefit?

    If the employee is inactive, none of the benefits will get included, BUT, I totally get that you want them to be inactivated... it's not part of the functionality so you may want to checkout this link:  support.microsoft.com/.../how-to-update-the-inactive-status-for-a-benefit-deduction-in-mass-in-h

    I personally have created my own scripts but have also used the scripts attached in the link.

  • WindyCityGP Profile Picture
    WindyCityGP 1,045 on at
    RE: Inactivate employee does not inactivate the HR Benefit?

    Forgot to mention, I do click on "Yes" when the reconcile process is running and the "Employee benefit and/or deductions exist in Payroll, but do not exist in HR.  Do you want to synchronize the records at this time?" prompt come up.

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