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We are setting up a new GP system and it appears to us at this time that we are looking at somewhere between 500,000 and 650,000 payroll posting accounts that we will need to build. Does this sound reasonible for a company with 1,700 employees? If not, what would be a reasonible amount and what approach should we take to get there?
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Unfortunately our medical clients never exceeded 800 employees and had no where near your number of pay codes, positions and departments. If you really need to segregate the employee expenses to this degree you have no other choice. This is really a decision your accounting staff has to make. Your financial statements must be huge. What are you using to generate these reports? Do you generate reports that detail down to the account number or are the numbers an aggregate total? If they are summed, I would start by looking at the groups and build from there.
Thank you for replying. In our environment we have 175 departments, 104 pay codes, 436 positions and 34,570 associated salary and statistic GL accounts for a Health Care institution with 1657 employees. We are currently LIVE with Microsoft Dynamics GL, AP and Fixed Assets and this affects how the setup is currently designed. Have you seen anyone with this combination of data elements who have a similar number of payroll posting accounts and do you have any suggestions on how to consolidate some of these accounts?
That would depend on how many different pay codes, positions, departments, benefits and deductions you have. So if you haved 1,700 employees and you think you need 500,000 payroll posting accounts that would mean you have about 295 payroll posting accounts per employee. That sounds a bit excessive to me unless your employess cross departments and postions. You would have a better idea than I would on this.
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