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Small and medium business | Business Central, N...
Suggested Answer

Sell to Customer and Bill to Customer

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Posted on by 1,084

Good morning,

I have a scenario where three credit memos were done and the ‘sell to’ customer number is different from the ‘bill to’. It was observed when the applying of credits became an issue.

The documents to be matched against is under the ‘sell to’ customer number.

When creating the order the ‘bill to’ options are default(customer), another customer, or address. The billing person cannot create a customer number, they can just change the address.

What is the best method to fix this? and if the option was taken, ‘another customer’, it means the customer existed already?

 

Regards

Rosemary

 

I have the same question (0)
  • Suggested answer
    OussamaSabbouh Profile Picture
    18,946 Super User 2026 Season 2 on at

    Hello Rosemary,

    In Business Central, the Sell-to Customer is the customer receiving the goods/services, while the Bill-to Customer is the customer that is financially responsible; therefore, the posted Customer Ledger Entry is created for the Bill-to Customer, and a credit memo can only be applied against entries belonging to that same customer. If Another Customer is selected in the Bill-to options, this means you select an existing Customer record as the Bill-to Customer; changing only the address does not create another customer. In your case, if those three credit memos were posted with the wrong Bill-to Customer and the invoices/documents they should be applied against are under the Sell-to Customer, the cleanest solution is to correct/cancel and recreate the credit memos using the same Bill-to Customer as the entries they need to be applied against. You cannot simply change the customer on an already posted customer ledger entry, and I would avoid journal workarounds unless accounting specifically requires a reclassification between the two customer accounts.

    Regards,
    Oussama Sabbouh

  • RR-07061806-0 Profile Picture
    1,084 on at

    Good morning,

    Thank you Oussama for your response.

    What exactly do you mean by ‘reclassification’?

    Regards

    Rosemary

  • Suggested answer
    AndrewThomas81 Profile Picture
    2,471 Super User 2026 Season 2 on at

    Hi Rosemary

     

    You could use the cash receipt journal to process a contra between the two accounts by processing a payment on one and a refund on the other.  This wouldn't be recommended as it will lose your audit trail on the documents.

     

    Kind Regards

     

    Andrew Thomas FCCA MCP

    YouTube - Use Business Central

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